How to Cite Pictures in PowerPoint

Make sure creators get their due credit

screenshot of a properly cited image

The best PowerPoint presentations often use pictures and graphic images taken or created by someone else, so it’s important to properly cite their source within your PPT deck. Follow the instructions below to learn how to cite pictures in your PowerPoint documents with the commonly-used APA style.

The following tutorials are intended for users running PowerPoint for Office 365, PowerPoint 2019, PowerPoint 2016, PowerPoint 2013 and PowerPoint Online.

How to Cite Images in PowerPoint for macOS

To get started, navigate to the slide containing the image or images that need to be credited.

Failing to properly cite photos or other original images is not only unprofessional, but can also be a violation of copyright and trademark laws in some instances.

  1. Select the Insert tab, located towards the top of the PowerPoint interface.

    screenshot of the Insert ribbon in PowerPoint for macOS
  2. Click Text Box, located in the PowerPoint toolbar (also known as the ribbon).

  3. Your mouse cursor should now be modified to contain the letter 'A' inside of a black box. Click and drag directly under the image in question to draw a text box, which will contain your citation text. 

    screenshot of an empty text box in PowerPoint for macOS

    Don’t be too concerned with the specific dimensions of your text box at this point, as it can be easily resized after you’ve entered your citation details.

  4. Double-click your new text box so a blinking cursor is displayed inside of it, signaling that you can begin typing.

  5. To start, type "Figure 1."

    screenshot of text in a text box in PowerPoint for macOS

    

    If this example, we’ve typed "Figure 1." since it’s our first citation in the document. For citing subsequent images, simply increase the number by one each time.

  6. Highlight the text you just typed, then select Home, located in the upper left-hand corner of the PowerPoint window. 

  7. Click the italics icon, located in the Font section of the PowerPoint ribbon, so your text is now formatted in italics.

    a screenshot of converting text to italics in PowerPoint for macOS
  8. Next, type a valid description of your image. 

    To meet APA standards, your description should be typed in the form of a sentence.

  9. Enter the following text after your description: Adapted from “<image title>,”. In most cases you should be able to obtain the image’s title from its source. If not, it can be replaced with the image’s subject and type of work.

    For more details on AP Style, refer to the APA Style’s official website

  10. Following the title, type "by <author name>, year the image was created, retrieved from <URL>."

    screenshot of an APA style image citation in PowerPoint for macOS

    If your image was not obtained from the internet or you can't link to a direct web address, replace the URL value with an accurate source (i.e., Getty Images). 

  11. If you’ve been granted permission to use the image in question, you may also want to include licensing or copyright information at the end of your citation. 

How to Cite Images in PowerPoint for Windows

You can also add citations to your slides in the web-based version of PowerPoint, which runs in any major web browser. The instructions are identical to the Windows version.

  1. Go to the slide containing the pictures or images that need to be credited.

  2. Select the Insert tab, located towards the top of the PowerPoint interface.

    a screenshot of PowerPoint for Windows
  3. Select Text Box, located in the PowerPoint toolbar (also known as the ribbon).

    a screenshot of the Insert ribbon in PowerPoint for Windows
  4. The appearance of your mouse cursor should now be modified. Select and drag directly under the image in question to draw a text box, which will contain your citation text. 

    a screenshot of a new text box in PowerPoint for Windows

    Your text box can be resized after you’ve entered your citation details.

  5. Double-click your new text box so a blinking cursor is displayed inside of it, signaling you can begin typing.

  6. To start, type "Figure 1." 

    a screenshot of typing in a text box in PowerPoint for Windows

    For citing subsequent images, simply increase the number by one each time.

  7. Highlight the text you just typed so the formatting dialog appears. 

    a screenshot of the text formatting dialog in PowerPoint for Windows
  8. Click the italics icon so your text is now formatted in italics.

    a screenshot of making text italics in PowerPoint for Windows
  9. Next, type a valid description of your image. 

    To meet APA standards, your description should be typed in the form of a sentence.

  10. Enter the following text after your description: Adapted from “<image title>,”. In most cases you should be able to obtain the image’s title from its source. If not, it can be replaced with the image’s subject and type of work.

  11. Following the title, type "by <author name>, year the image was created, retrieved from <URL>."

    a screenshot of an APA style citation in PowerPoint for Windows

    If your image was not obtained from the internet or you cannot link to a direct web address, replace the URL value with an accurate source (i.e., Getty Images). 

  12. If you’ve been granted permission to use the image in question, you may also want to include licensing or copyright information at the end of your citation.