How to Insert a Signature in Gmail

Add your contact information, a thoughtful saying, or anything else

An email signature comprises a few lines of text placed at the bottom of all outgoing mail. It can contain your name, website, company, phone number, and even a short elevator pitch or favorite quote. Use this space to share essential contact information and to advertise both yourself and your business in a condensed form.

In Gmail, setting up a signature for your emails is simple.

Insert an Email Signature in Gmail

To set up a signature for emails you compose in Gmail on the desktop site, mobile app, and mobile site:

  1. Select the Settings gear in your Gmail toolbar.

  2. Select Settings > General.

    Screenshot of Settings menu in Gmail via Chrome web browser
  3. Make sure the desired account is selected under Signature.

  4. Type the desired signature in the text field. It is best to keep your signature to about five lines of text. You do not have to include the signature separator; Gmail inserts it automatically. To add formatting or an image, use the formatting bar.

    If you cannot see the formatting bar, start a new message using rich-text formatting.

    Screenshot of Signature field in Gmail via Chrome web browser
  5. Select Save Changes.

    Screenshot of Save Changes in Settings menu in Gmail via Chrome web browser
  6. Gmail will now insert the signature automatically when you compose a message. You can edit or remove it before you select Send.

Move Your Gmail Signature Above Quoted Text in Replies

To have Gmail insert your signature right after your message and above the original message in replies:

  1. Select the Settings gear icon in Gmail.

  2. Select Settings from the menu that has appeared.

  3. Select the General category.

  4. Select Insert this signature before quoted text in replies and remove the "--" line that precedes it for the desired signature.

    Screenshot of option to insert your signature before quoted text in Gmail Settings via Chrome web browser
  5. Select Save Changes.

How to Set up a Special Signature for Mobile Gmail

In the Gmail mobile web app, you can also set up a signature dedicated for use on the go.

How to Remove Signatures

Although you're always able to modify or delete your signature every time you send a new or reply message, disable Gmail email signatures altogether if you no longer wish to include a placeholder signature.