Adding a Signature in Gmail

Add your contact information, a thoughtful saying, or anything else

MacBook Pro on a picnic table, an iPhone nearby, with Gmail signature settings on the screen

Pixabay 

An email signature comprises a few lines of text placed at the bottom of all outgoing mail. It can contain your name, website, company, phone number, and even a short elevator pitch or favorite quote. You can use this to share essential contact information and advertise both yourself and your business in a condensed form.

In Gmail, setting up a signature for your emails is simple.

Add an Email Signature in Gmail

To set up a signature automatically added to emails you compose in Gmail:

  1. Click the Settings gear in your Gmail toolbar.

  2. Select Settings from the menu that will have appeared.

    Screenshot of Settings menu in Gmail via Chrome web browser
  3. Go to General.

  4. Make sure the desired account is selected under Signature:.

  5. Type the desired signature in the text field.

    It is best to keep your signature to about five lines of text.

    You do not have to include the signature separator. Gmail inserts it automatically.

    To add formatting or an image, use the formatting bar.

    If you cannot see the formatting bar, start a new message using rich-text formatting.

    Screenshot of Signature field in Gmail via Chrome web browser
  6. Click Save Changes.

    Screenshot of Save Changes in Settings menu in Gmail via Chrome web browser
  7. Gmail will now insert the signature automatically when you compose a message. You can edit or remove it before clicking Send.

Move Your Gmail Signature Above Quoted Text in Replies

To have Gmail insert your signature right after your message and above the original message in replies:

  1. Click the Settings gear icon in Gmail.

  2. Select Settings from the menu that has appeared.

  3. Go to the General category.

  4. Make sure Insert this signature before quoted text in replies and remove the "--" line that precedes it is checked for the desired signature.

    Screenshot of option to insert your signature before quoted text in Gmail Settings via Chrome web browser
  5. Typically, add the standard signature separator to the signature manually.

  6. Click Save Changes.

  7. It should now be above quoted text in replies

Set Up a Special Signature for Mobile Gmail