How to Have Outlook Highlight Mail Sent to You Only

Add color to email messages and make them easier to spot

How to Have Outlook Highlight Mail Sent to You Only

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Messages that are sent to just you can stand out with Microsoft Outlook. Force all messages addressed to just you to be formatted a unique way so that it's easy to glance at your email and know which emails you need to open.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; and Outlook for Office 365.

Highlight Mail Sent to You Only in Outlook

Use Conditional Formatting to make specific messages stand out.

  1. Go to the View tab and, in the Current View group, select View Settings.

    Screenshot of View Settings
  2. Select Conditional Formatting.

    Screenshot of Conditional Formatting button
  3. Select Add.

    Screenshot showing Add button
  4. In the Name text box, enter a name for the rule. For example, enter Highlight my messages.

    Screenshot showing Conditional Formatting name
  5. Select Font.

  6. Choose the desired formatting style for these messages. Choose a Font, Font style, Size, and Color.

    Screenshot of Font dialog
  7. Select OK to save the settings.

  8. Select the rule you created, then select Condition.

  9. Select the Where I am check box and choose the only person on the To line.

    Screenshot of Where I am selected
  10. If you want to apply this formatting style to unread messages so that read messages look like other messages, go to the More Choices tab and select the Only items that are check box and select unread

    Screenshot of More Choices
  11. Select OK to close each of the dialog boxes.