Email, Messaging, & Video Calls Email How to Use Gmail's Handiest Features Beginner tips for sending, formatting, labeling, and more in Gmail Share Pin Email Print Google Email Gmail Yahoo! Mail By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated June 14, 2019 Gmail can be used simply as an interface to send and receive email messages. But its many features do much more. Check out the items below and see which features can help make your personal or work life easier. Send From Any Email Address After a simple verification process to prove an email address is yours, use Gmail to compose messages in Gmail and send them from that address. Recipients see the message as being sent from the non-Gmail address. Use Automatic Forwarding or POP Access Do you prefer a desktop email application to Gmail's web interface? To get Gmail messages without going to the Gmail website, have Gmail forward incoming mail automatically to another email address or download it directly to your email app. Check Your Spelling The Gmail spell checker is integrated and recognizes many languages. To use it, at the bottom of the composition window, select the menu (three-dot) icon and choose Check spelling. Then click any highlighted words to view spelling options. Apply Rich Text Formatting In most browsers, rich formatting such as custom fonts and colors, bold or italic face, indentation, and more can be added to email messages. Have an Email Conversation When you open an email in Gmail, you open the entire conversation thread. Gmail shows every message in its context, preceded by previous emails and followed by subsequent emails. Chat with Google Talk In the Gmail application, chat on Google Talk with anybody connected to the Google Talk network. Conversations are automatically archived. Organize Messages with Labels Use Gmail labels to categorize email messages. You can use as many labels as you want. To make a message show up under multiple folders, use the corresponding labels. Choose How to Handle a Message Deal with an incoming Gmail message in a variety of ways such as reply, forward, move to a folder, create an event, or report as spam. Set a Vacation Responder While you take a vacation or just a vacation from email, Gmail can reply on your behalf. Anyone who sends you multiple messages will receive your reply every four days. Create Events From Emails Appointments, plans, events, invitations, and meetings appear in emails regularly. Gmail can extract the details automatically and add events mentioned in messages to your Google Calendar. To add an event in an email message, select the menu (three-dot) icon, then choose Create event. This opens Google Calendar, where you'll make modifications to the item. When you select Save, you have the option to send invites to friends. After you send the event invitation, the event appears in your Google Calendar. RSVP to Event Invitations If you receive an invitation in an email, you can accept or decline from the message. To help you schedule, Gmail displays the appointments in your calendar around the time of the new event. To reply, select Yes, Maybe, or No under the event title.