How to Access Gmail With Outlook

Read your messages from all accounts in one place

By
Heinz Tschabitscher
Heinz Tschabitscher
Heinz Tschabitscher
Writer
  • University of Vienna
A former freelance contributor who has reviewed hundreds of email programs and services since 1997.
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Updated on November 17, 2022
Reviewed by
Ryan Perian
Ryan Perian headshot
Reviewed by Ryan Perian
  • Western Governors University
Ryan Perian is a certified IT specialist who holds numerous IT certifications and has 12+ years' experience working in the IT industry support and management positions.
lifewire's editorial guidelines

What to Know

  • Automatic setup (easiest option): In Outlook go to File > Add Account > enter Gmail address > Connect > enter password > Connect.
  • Manual setup: File > Add Account > Advanced Options > Let Me Set Up My Account Manually > enter email, password and IMAP settings.

This article explains how to access Gmail in Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

How to Access Gmail With Outlook

Retrieving messages sent to your Gmail account in Outlook requires preparing Gmail and then Outlook. After you have enabled the IMAP settings you need to set up Gmail, you can set the account up in Outlook.

  1. Open Outlook and go to File.

  2. Select Add Account. The Add Account window opens.

    Add Account button in Outlook.

  3. In the Email Address text box, enter your Gmail email address.

    Add Account window with Email Address field

  4. Select Connect.

    Connect button on Add Account window

  5. Enter your Gmail password, then select Connect.

    Password field

  6. Wait while Outlook connects with your Gmail account.

Connect Gmail and Outlook Manually

If the automatic setup does not work properly, set up Gmail manually in Outlook.

  1. Open Outlook.

  2. Select File.

  3. Select Add Account. The Add Account window opens.

    Add Account button in Outlook.

  4. Select Advanced Options.

    Advanced Options link

  5. Select Let Me Set Up My Account Manually.

    Set Up Account Manually

  6. Enter your email address, then select Connect.

    Connect button

  7. Select IMAP.

    Advanced Setup

  8. Enter your password, then select Connect.

  9. Select Change Account Settings.

    Change Account Settings

  10. Enter the following information into the IMAP Account Settings text box.

    Incoming Mail (IMAP) Server

    imap.gmail.com

    Requires SSL: Yes

    Port: 993

    Outgoing Mail (SMTP) Server

    smtp.gmail.com

    Requires SSL: Yes

    Requires TLS: Yes (if available)

    Requires Authentication: Yes

    Port for SSL: 465

    Port for TLS/STARTTLS: 587

    Full Name or Display NameYour name
    Account Name, User name, or Email addressYour full email address
    PasswordYour Gmail password
     

  11. Select Connect and wait while Outlook connects with your Gmail account.

FAQ
  • How do I sync my Outlook calendar to Gmail?

    You'll need to have a Google Workspace business-level subscription to connect your Outlook and Gmail calendars. Download Google Workspace Sync and sign into your Google Workspace account and give GWSMO access. Next, import your data > create a profile > open your profile in Outlook > GWSMO will begin syncing.

  • How do I make my Gmail look like Outlook?

    Setting up Gmail so it looks more like Outlook requires making several adjustments, each taking multiple steps. Add a reading pane, include a calendar view in your inbox, create an email signature, create task lists for yourself, turn on keyboard shortcuts, and (optionally) list messages separately.

  • How do I import my Outlook contacts into Gmail?

    Importing Outlook contacts to Gmail can be done directly through your Gmail account via desktop. Select Settings > See All Settings > Accounts and Imports > Import mail and contacts. Enter your Outlook email > select Continue > Continue > Yes to confirm permissions, choose your options > Start.

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