How to Access Gmail With Outlook

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Updated December 19, 2019

You can set up Gmail to keep email you download to Outlook unread in its inbox, or you can have downloaded email archived automatically in Gmail. You can also remove messages already fetched into Outlook.

Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

How to Access Gmail With Outlook

Retrieving messages sent to your Gmail account in Outlook requires preparing Gmail and then Outlook. After you have enabled IMAP in Gmail, you can set the account up in Outlook.

Open Outlook and go to File.
Select Add Account. The Add Account window opens.
In the Email Address text box, enter your Gmail email address.
Select Connect.
Enter your Gmail password, then select Connect.
Wait while Outlook connects with your Gmail account.

Connect Gmail and Outlook Manually

If the automatic setup does not work properly, set up Gmail manually in Outlook.

Open Outlook.
Select File.
Select Add Account. The Add Account window opens.
Select Advanced Options.
Select Let Me Set Up My Account Manually.
Enter your email address, then select Connect.
Select IMAP.
Enter your password, then select Connect.
Select Change Account Settings.

Enter the following information into the IMAP Account Settings text box.

Incoming Mail (IMAP) Server	imap.gmail.com Requires SSL: Yes Port: 993
Outgoing Mail (SMTP) Server	smtp.gmail.com Requires SSL: Yes Requires TLS: Yes (if available) Requires Authentication: Yes Port for SSL: 465 Port for TLS/STARTTLS: 587
Full Name or Display Name	Your name
Account Name, User name, or Email address	Your full email address
Password	Your Gmail password

Select Connect and wait while Outlook connects with your Gmail account.