How to Access Gmail With Outlook

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How to Access Gmail With Outlook

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by Heinz Tschabitscher
An independent writer who has reviewed hundreds of email programs and services since 1997.
Updated March 25, 2019

You can set up Gmail to keep email you download to Outlook unread in its inbox, or you can have downloaded email archived automatically in Gmail. You can also remove messages already fetched into Outlook.

Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

How to Access Gmail With Outlook

Retrieving messages sent to your Gmail account in Outlook requires preparing Gmail and then Outlook. After you have enabled IMAP in Gmail, you can set the account up in Outlook.

  1. Open Outlook and go to File.

  2. Select Add Account. The Add Account window opens.

    Screenshot showing Add Account button

  3. In the Email Address text box, enter your Gmail email address.

    Screenshot of Add Account window with Email Address field

  4. Select Connect.

    Screenshot of Connect button on Add Account window

  5. Enter your Gmail password, then select Connect.

    Screenshot of Password field

  6. Wait while Outlook connects with your Gmail account.

Connect Gmail and Outlook Manually

If the automatic setup does not work properly, set up Gmail manually in Outlook.

  1. Open Outlook.

  2. Select File.

  3. Select Add Account. The Add Account window opens.

    Screenshot of Add Account button on Info page

  4. Select Advanced Options.

    Screenshot of Advanced Options link

  5. Select Let Me Set Up My Account Manually.

    Screenshot of Set Up Account Manually

  6. Enter your email address, then select Connect.

    Screenshot of email address

  7. Select IMAP.

    Screenshot of Advanced Setup

  8. Enter your password, then select Connect.

  9. Select Change Account Settings.

    Screenshot of Change Account Settings

  10. Enter the following information into the IMAP Account Settings text box.

    Incoming Mail (IMAP) Server

    imap.gmail.com

    Requires SSL: Yes

    Port: 993

    Outgoing Mail (SMTP) Server

    smtp.gmail.com

    Requires SSL: Yes

    Requires TLS: Yes (if available)

    Requires Authentication: Yes

    Port for SSL: 465

    Port for TLS/STARTTLS: 587

    Full Name or Display NameYour name
    Account Name, User name, or Email addressYour full email address
    PasswordYour Gmail password
     

  11. Select Connect and wait while Outlook connects with your Gmail account.