Top 5 Free Mail Checkers for Windows

Check all your email accounts right from your desktop

A free mail checker provides a quick way to check your email without needing a full email client always running. A few will let you compose, reply, and forward messages too, but those that don't are still great for taking a quick look at your email folders.

Fortunately, you never need to pay for an email checker program; there are plenty that is 100% free and should provide all the features you need. You'll be able to add all your email accounts to the same program, whether they're from Gmail, Yahoo, Outlook, etc.

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PopTray is a completely free email checker for Windows with lots of useful features. It supports adding email accounts using POP3.

You can preview and delete messages, and it supports adding an unlimited number of accounts, meaning you can check all of your email accounts from the same place.

Here are some more features you'll get with PopTray:

  • Rules to treat specific messages differently than others, like to play a unique sound, run an EXE file, mark it as spam, delete it, etc.
  • Custom keyboard shortcuts and mouse actions
  • Different accounts can be listed with different colors
  • You can specify how often (in minutes) to check for new mail
  • Supports plugins for adding features, which you can get here
  • Total message count is shown in the program's icon on the taskbar
  • Lots of customizable settings
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EmailTray is a bit more than an email notifier since it also lets you send emails, making it more of a full-fledged email client. It checks and unifies all your POP and IMAP email accounts. 

This free email checker shows the unread email countdown by the clock on the taskbar so that you can quickly see how many emails you have yet to open.

The email backup service is amazing in EmailTray since it lets you back up your email to a file for easy restoration should you ever need it. It can even do this for you automatically as often as every day.

EmailTray also supports these features:

  • Messages are categorized automatically between top, low, and no priority emails
  • Supports a "game/silent mode" so that all notifications will be suppressed while using fullscreen applications like media players and video games
  • Email alerts can be any custom WAV file on your computer and can be configured differently for top, low, and no priority messages
  • Reminders can be shown for unread messages for up to 30 minutes after they're received
  • A photo can be used in the email signature
  • Supports custom email rules like to mark messages as read automatically, archive incoming messages that meet the rule criteria, and more
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Gmail Notifier uses IMAP to, you guessed it, notify you of any new messages in your Gmail account.

The unread email count is easily visible when you launch the program, and you can mark emails as read or delete them entirely. You can read the email header, subject, and body of emails but it's not a full email client.

This free Gmail notifier installs in seconds and is really easy to set up. You don't even need to know the Gmail IMAP server settings since they're found automatically, which makes sense given that this tool is meant for Gmail addresses only.

Here's more information on Gmail Notifier:

  • Lets you enable sound alerts, even with your own custom WAV file
  • Can blink on the taskbar when new messages are available
  • Has an option that lets you run the program each time your computer starts up
  • Has a really simple, easy to use and clean interface

See our Gmail Notifier Review for more information. More »

jetMailMonitor is a smart tool that will check up to 50 email accounts with a number of useful options.

This program is super lightweight and perfect for anyone not wanting a whole email client since all it does is checks for new messages and shows you the content.

jetMailMonitor has lots of useful options and features. Here are a few:

  • Messages can be checked in three ways: x seconds after the program starts, when a certain hotkey is pressed on the keyboard, and/or immediately
  • The mail check time can be set to seconds, minutes, or hours, or even set to a specific time of day
  • Spam rules can be configured in jetMailMonitor
  • Notifications for new emails can be heard through a custom WAV sound and/or seen by changing the program icon to a custom image. You can optionally configure a dialog box notification
  • You get to set how many lines of the email are visible through the program
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POP Peeper is an email announcer and smart tool for browsing and quickly deleting mail in an email account. It supports both POP and IMAP accounts.

One reason we love this program so much is that it can automatically import email account information from clients you might already be using, like Mozilla Thunderbird, Outlook Express, and others.

POP Peeper is a bit more than an email checker since it also supports full email client features like sending and forwarding an email, but it's also lightweight enough as a perfect solution for monitoring for new emails.

Here are some more features:

  • Supports Webmail and sending email over SMTP
  • Can be "installed" in portable mode so that you can keep it on a flash drive or other portable device
  • The program can be configured in three different security modes so as to block attachments, prevent loading HTML, and more
  • Email server information is pre-populated for you so that you don't have to go digging around for it when you set up your account
  • Lots of settings you can change to customize the program
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