How to Forward Outlook Mail to Another Email Address

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You can have Outlook Mail on the Web automatically forward all—or only certain—mail you receive to another email address.

For Convenience, Utility or Backup

It is most happily that you will receive email at your Outlook Mail on the Web @outlook.com address—as long as you can read it at a different email account? You would like to keep a backup of he mail you get—and would love for it to be fed automatically?

You would be helped tremendously of certain emails sent to your Outlook.com address would show up in your work email account just about instantly?

Outlook.com can forward incoming messages to another email address (at Outlook.com, of course, or elsewhere) automatically. You can set it up to pass along all emails or, using message rules, only those matching certain criteria—say, coming from a particular sender or being addressed to a particular Outlook.com alias.

Forward Email from Outlook Mail on the Web to Another Email Address

To configure Outlook Mail on the web (at outlook.com) to automatically forward emails you receive to a different email address:

  1. Click the settings gear icon () in the Outlook Mail on the web toolbar.
    • ​The tooltip says ​Open the Settings menu to access personal and app settings.
  2. Choose Options from the menu that has appeared.
  3. Go to the Mail | Accounts | Forwarding category on the Options screen.
  1. Make sure Start forwarding is selected under Forwarding.
    1. Select Stop forwarding to prevent Outlook Mail on the web from forwarding any more messages.
  2. Enter the email address at which you want to receive all future emails under Forward my email to:.
  3. If you want to keep copies of forwarded messages at Outlook Mail on the web at Outlook.com:
    1. Make sure Keep a copy of forwarded messages is checked.
      • Do note that, if Keep a copy of forwarded messages in your Outlook inbox. is not checked, forwarded mail will not be available in Outlook Mail on the web at all (not even in the Deleted folder).
  1. Click Save.

Forward Specific Emails Only Using a Filter in Outlook Mail on the Web

To set up a rule in Outlook Mail on the web that forwards certain messages (based on multiple criteria) to an email address:

  1. Click the settings gear () in Outlook Mail on the web.
  2. Choose Options from the menu that has shown.
  3. Go to the Mail | Automatic processing | Inbox and sweep rules category.
  4. Click + (Add) under Inbox rules.
  5. Enter a descriptive name for the new filter under Name.
    • ​Choose something like "Forward attachments to Evernote", for example, or "Forward mail from boss to private@example.com".
  6. Specify the criterion or criteria for selecting emails to forward under When the message arrives, and it matches all of these conditions; for each criterion:
    1. Click Select one….
    2. Choose the condition from the list.
    3. When needed, specify words or phrases to look for.
    • To forward all emails with attachments, for instance, make a criterion read It's | accompanied by an attachment.
    • To forward all emails from a specific sender, make a criterion read It was received from… sender@example.com or It includes these words | in the sender's address… sender@example.com.
    • To forward only emails marked with high importance, make a criterion read It's marked with | an importance… High.
    • Note that all conditions must be met for a message to be forwarded.
  1. Click Select one… under Do all of the following.
  2. Select Forward, redirect or send | Redirect the message to… from the menu that has appeared.
    • ​You can also have Outlook Mail on the web forward complete emails as unmodified attachments; select Forward, redirect or send | Forward the message as an attachment to… instead.
    • You can also select Forward, redirect or send | Forward the message to… instead, of course; this will forward the email inline in a new message, as if you had clicked Forward in Outlook Mail on the web.
  3. Enter the address to which new messages matching the rule should be sent automatically.
    • ​You can specify more than one address to which to forward.
  1. Click OK.
  2. Optionally, to exclude certain emails that otherwise match the criteria from being forwarded, for each exclusion criterion:
    1. Click Add exception.
    2. Click Select one….
    3. Choose the desired condition.
      • ​Select It's marked with | a sensitivity, for example, and select Private under Select sensitivity to exclude messages marked as private.
  3. Click OK.
    • Outlook.com will keep a copy of emails forwarded by a rule in the Outlook.com inbox.

Forward Outlook.com Email to Another Email Address

To set up Outlook.com to forward incoming messages to a different email address automatically:

  • Click the settings gear in the Outlook.com toolbar.
  • Choose More mail settings from the menu.
  • Follow the Email forwarding link under Managing your account.
  • Make sure Forward your mail to another email account is selected under Email forwarding.
    • Select Don't forward to halt forwarding.
  • Enter the email address to which you want all mail coming to your Outlook.com account forwarded automatically under Where do you want your messages to be sent?.
    • If you cannot add another email address:
      • You can click Remove for an existing forwarding address to replace it.
  • If you want to retain copies of forwarded mail at Outlook.com:
    • Make sure Keep a copy of forwarded messages in your Outlook inbox. is checked.
    • With Keep a copy of forwarded messages in your Outlook inbox. not checked, forwarded mail will not be available in Outlook.com at all (not in the Deleted folder either).
  • Click Save.

Forward Only Certain Emails Using a Rule in Outlook.com

To set up a new filter that forwards certain messages to a different email address from Outlook.com automatically:

  • Click the settings gear in the Outlook.com toolbar.
  • Select More mail settings from the menu that appears.
  • Now select Rules for sorting new messages under Customizing Outlook.
  • Click New.
  • Specify the desired criterion for matching emails for forwarding under Step 1: Which messages do you want this rule to apply to?.
    • To forward all messages from "sender@example.com", for instance, make sure the criterion reads Sender's address contains "sender@example.com".
  • Make sure Forward to is picked under Step 2: What action do you want to apply?.
  • Enter the address to which new messages matching the rule should be sent automatically under Forward to.
  • Click Save.
    • Outlook.com will keep a copy of emails forwarded by a rule in the Outlook.com inbox.

(Updated July 2016, tested with Outlook.com and Outlook Mail on the web)