How to Forward Multiple Emails Individually in Outlook

Outlook can help you out with a folder and a rule

By

Heinz Tschabitscher

Updated on July 7, 2022

Reviewed by

Michael Barton Heine Jr

MS Office

What to Know

Select Folder > New Folder > create folder name > right-click and drag messages into folder > Copy.
Next, open created folder > select Home > Move > Rules > Create Rule > Advanced Options > clear checkboxes.
In Step 1 and 2 select forward it to people or public group/distribution list > set contact > Turn on this rule.

This article explains how to forward multiple emails as individual messages in Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.

How to Forward Multiple Emails Individually in Outlook

When you want to forward several emails to one or more of your contacts, copy the recipients to a special folder and have an Outlook rule forward them individually and automatically. Here's how.

Go to Folder > New Folder, and enter a name for the new folder.

An alternative method is to right-click an existing folder or your account name from the side bar, and choose New Folder.
Right-click and drag each message you want to forward to the new folder, release the mouse, then select Copy.
Open the new folder.
Go to Home > Move > Rules.
Select Create Rule.
Select Advanced Options.
Clear all checkboxes, then select Next.
In the warning dialog box, select Yes.
In Step1, select either forward it to people or public group or forward it to people or distribution list.

As an alternative, select Forward it to people or public group as an attachment (or Forward it to people or distribution list as an attachment) to forward the message as an attachment and not as inline text.
In Step 2, select either People or public group or People or distribution list.
Double-click the desired contact or list from your address book. Or, in the To text box, type the email address that will receive the forwarded messages.
Select OK.
Select Next.
Select Next again.
Clear the Turn on this rule checkbox.
Select Finish.

You can delete the rule and the Forward folder if you want, or just delete the messages in it and reuse the folder later.

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