How to Forward Multiple Emails Individually in Outlook

Outlook can help you out with a folder and a rule

How to Forward Multiple Emails Individually in Outlook

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If you want to forward a bunch of emails in Outlook, you could, of course, highlight them and send them as attachments to a new message (by selecting Forward Items from the context menu).

However, with a small workaround, you can forward any bunch of emails as individual messages quickly in Outlook.

These instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

How to Forward Multiple Emails Individually in Outlook

Copy the recipients to a special folder and have an Outlook rule forward them individually and automatically.

  1. Create a new folder in Outlook. Select the Folder tab and click New Folder in the New group. (Call it "Forward" perhaps.)

    Screenshot of New Folder
  2. Right-click each message you want to forward and drag it to the new folder. Release the mouse and select Copy.

    Screenshot of copying message to folder
  3. Open the new folder.

  4. Select Rules in the Move category of the Home tab.

  5. Select Create Rule… from the menu that shows.

    Screenshot of Create Rule
  6. Select Advanced Options….

    Screenshot of Create Rule dialog box
  7. Select Next > (leaving all conditions unchecked).

    Screenshot of Rules Wizard
  8. Select Yes under This rule will apply to every message you receive. Is this correct?.

    Screenshot of
  9. Select forward it to people or public group (or forward it to people or distribution list).

    You can alternatively check forward it to people or public group as an attachment (or forward it to people or distribution list as an attachment) to forward messages not inline but attached.

    Screenshot of Forward to people or group
  10. Select people or public group (or people or distribution list) under Step 2: Edit the rule description.

  11. Double-click the desired contact or list from your address book, or type the email address to which you want to forward under To.

    Screenshot of Rule Address
  12. Select OK.

  13. Select Next.

  14. Select Next again.

  15. Make sure Turn on this rule is not checked under Step 2: Setup rule options.

    Screenshot of Turn on This Rule not selected
  16. Select Finish.

You can delete the rule and the "Forward" folder if you want or just delete the messages in it and re-use the folder later.