How to Forward a Message with Outlook

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Forwarding lets you share email content with others.

Email Too Good to Keep to Yourself?

Have you gotten an email that could be of use (or of amusement) to somebody else as well? Then there is hardly a better, faster or easier way to share it than forwarding it in Outlook.

Forward a Message with Outlook

To forward a message with Outlook:

  1. Highlight the email you want to forward.

    • ​You can also open the message, of course, either in the reading pane or in its own window.
    • To forward multiple messages (as attachments), make sure all the emails you want to forward are selected in the message list or search results.
  2. Make sure the Home tab (with the message but highlighted or open in the reading pane) or the Message tab (with the email open in its own window) is open in the ribbon.

  3. Click Forward in the Respond section.

    • You can also press Ctrl-F.
    • In versions prior to Outlook 2013, you can also select Actions | Forward from the menu.
  4. Address the forward using the To:, Cc: and Bcc: fields.

  5. Add any additional message to the message bod.

    • Do explain why you are forwarding the message, if possible, and address each person to whom you forward explicitly.
    • It is usually also a good idea to trim the message text of the forwarded email to preserve the email addresses or any other private information on the original message.

     If you forward the email as an attachment, you cannot trim.

  6. Click Send.

As an alternative, you can also redirect messages in Outlook.

(Tested with Outlook 2003 and Outlook 2016)