How to Find All Mail from a Sender Quickly in Outlook

Outlook can quickly show you all messages from the same sender who also sent the email you are reading right now.

Tapping Outlook's Memory with Ease

Do you know the situation when you think you remember something, but you do not really remember it? I often think I remember somebody wrote something, but sure I am not.

Fortunately, Outlook has a better memory than I have, and even more fortunately, Outlook makes it particularly easy to find all mail from a certain sender quickly.

Find All Mail from a Sender Quickly in Outlook

To find all mail from a particular sender quickly in Outlook (using the message list):

  1. Click on a message from the sender in any Outlook folder or search result with the right mouse button.
  2. Select Find Related | Messages from Sender from the menu
    • ​Typically, make sure All Mailboxes is selected; you can choose Current Mailbox, though, to restrict results to the current folder.
    • Use search tools and filters, of course, to restrict results further.

You can also find messages from the same sender starting from an open email:

  1. Open a message from the sender in its own window.
  2. Make sure the Message ribbon is expanded.
  3. Click Related in the Editing section.
  4. Select Messages from Sender from the menu that appears.

Find All Mail from a Sender Quickly in Outlook 2003 and 2007

To find all mail from a particular sender quickly in Outlook:

  1. Highlight a message from the sender in any folder.
  1. Select Tools | Instant Search | Messages from Sender... (or Tools | Find | Messages from Sender... in Outlook 2003) from the menu.

Outlook will immediately show you all mail from the same sender.

(Tested with Outlook 2003, 2007 and Outlook 2016)

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