How to Find All Mail From a Sender Quickly in Outlook

You don't have to go scrolling through a long list of emails in your overstuffed inbox to find all the emails a person sent you. Outlook can quickly show you all messages from the same sender who also sent the email you are reading right now.

Tapping Outlook's Memory With Ease

You don't have to rely on your memory about something someone told you in an email a few days or weeks ago. Outlook has a better memory than you have and makes it particularly easy to find all mail from a certain sender quickly.

Find All Mail From a Specific Sender 

To find all mail from a particular sender in Outlook 2016:

  1. Click on a message from the sender in any Outlook folder or search result with the right mouse button.

  2. Select Find Related > Messages from Sender in the menu. Typically, make sure All Mailboxes is selected; you can choose Current Mailbox, though, to restrict results to the current folder. Use search tools and filters to restrict results further.

You can also find messages from the same sender starting from an open email:

  1. Open a message from the sender in its own window.

  2. Make sure the Message ribbon is expanded.

  3. Click Related in the Editing section.

  4. Select Messages from Sender in the menu that appears.

Find All Mail From a Sender Quickly in Outlook 2003 and 2007

To find all mail from a particular sender in Outlook 2003 and 2007:

  1. Highlight a message from the sender in any folder.

  2. Select Tools > Instant Search > Messages from Sender... in 2007 or Tools > Find > Messages from Sender... in Outlook 2003 from the menu.

Outlook immediately shows you all mail from the same sender.