How to Find All Mail From a Sender Quickly in Outlook

Don't waste time looking for an email you received days or weeks ago

E-mails

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Finding every email a specific person ever sent you in Outlook can be a gargantuan task unless you know the easy way to do it. You don't have to go scrolling through your overstuffed inbox to find all the emails someone sent you. Just open one email the person sent you and instruct Outlook to show all the messages from the same sender.

Tapping Outlook's Memory

You don't have to rely on your memory about something someone told you in an email a few days or weeks ago. Outlook has a better memory than you have and makes it particularly easy to find all mail from a certain sender quickly.

Find All Mail From a Specific Sender 

To find all mail from a particular sender in Outlook 2016:

  1. Click on a message from the sender in any Outlook folder or search result with the right mouse button.

  2. Select Find Related > Messages from Sender in the menu. Typically, make sure All Mailboxes is selected, although you can choose Current Mailbox to restrict results to the current folder if you prefer. Use search tools and filters to restrict results further.

You can also find messages from the same sender starting from an open email:

  1. Open a message from the sender in its own window.

  2. Expand the Message ribbon if it isn't expanded.

  3. Click Related in the Editing section.

  4. Select Messages from Sender in the menu that appears.

Find All Mail From a Sender Quickly in Outlook 2003 and 2007

To find all mail from a particular sender in Outlook 2003 and 2007:

  1. Highlight a message from the sender in any folder.

  2. Select Tools > Instant Search > Messages from Sender in Outlook 2007 or Tools > Find > Messages from Sender in Outlook 2003 from the menu.

Outlook immediately shows you all mail from the same sender.