Software & Apps MS Office How to Move Emails to Folders with One Click in Outlook Automate moving emails with Quick Steps By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated March 28, 2020 MS Office Outlook Word Excel Powerpoint Tweet Share Email If you move messages to folders often, Outlook helps you do that in a swift manner with a single click. Learn how to use the Quick Steps feature to become more efficient in Outlook. Instructions in this article apply to Outlook for Office 365, Outlook 2019, Outlook 2016, and Outlook 2013. Create a Quick Step to Move Email Messages Probably the fastest (and best) way to move emails to folders in Outlook is to set up one-click quick steps. After you set up a quick step, move emails with a single click. Start Outlook. Go to the Home tab and, in the Quick Steps group, select Create New. The Edit Quick Step dialog box opens. Select the Choose an Action dropdown arrow and choose the Move to Folder option. Select the Choose folder dropdown arrow and select the desired folder. Select Add Action. Select the Choose an Action dropdown arrow and select Mark as read. Optionally, select the Shortcut key dropdown arrow and choose a keyboard shortcut. Select Finish. Use the Quick Step After you set up a quick step to move email messages to a specific folder, begin using it to do so with a click of the mouse. Open or highlight the message, messages, conversation, or conversations you want to file. In the Quick Steps group, select the action you set up. For instance, if you created a quick step to move messages to a specific folder, choosing that action will move the email immediately.