How to Move Emails to Folders with One Click in Outlook

Automate moving emails with Quick Steps

How to Move Emails to Folders with One Click in Outlook

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by Heinz Tschabitscher
An independent writer who has reviewed hundreds of email programs and services since 1997.
Updated March 18, 2019

What we do often, we should do well; or do it fast at least.

If you move messages to folders often, Outlook can help you do that in particularly fast a manner—with a single click.

How to Move Emails to Folders with One Click in Outlook

Probably the fastest (and best) way to move emails to folders in Outlook is setting up one-click "quick steps." After you set up a quick step, you can move emails with a single click.

These instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Office 365.

  1. Start Outlook.

  2. Select Create New in the Quick Steps group of the Home tab. The Edit Quick Step dialog box will open.

    Screenshot of Create New in Quick Steps

  3. Select Move to Folder under Choose an Action.

    Screenshot of Move to Folder

  4. Pick the desired folder under Choose folder.

  5. Click Add Action.

  6. Select Mark as read under Choose an Action.

    Select Choose an Action

  7. Optionally, pick a keyboard shortcut under Shortcut Key.

    Screenshot of Shortcut Key

  8. Click Finish.

Using the Quick Step

Once you set up the Quick Step for moving email to a specific folder, you can begin using it.

  1. Open or highlight the message, messages, conversation or conversations you want to file.

  2. Click the action you set up under Quick Steps.