Software & Apps › MS Office How to Move Emails to Folders with One Click in Outlook Automate moving emails with Quick Steps Share Pin Email Print MS Office Outlook Word Excel Powerpoint By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated January 31, 2020 If you move messages to folders often, Outlook helps you do that in a particularly fast manner — with a single click. Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Office 365. How to Move Emails to Folders with One Click in Outlook Probably the fastest (and best) way to move emails to folders in Outlook is to set up one-click quick steps. After you set up a quick step, move emails with a single click. Start Outlook. Go to the Home tab and, in the Quick Steps group, select Create New. The Edit Quick Step dialog box opens. Select the Choose an Action dropdown arrow and choose Move to Folder. Select the Choose folder dropdown arrow and select the desired folder. Select Add Action. Select the Choose an Action dropdown arrow and select Mark as read. Optionally, select the Shortcut key dropdown arrow and choose a keyboard shortcut. Select Finish. Using the Quick Step After you set up the quick step to move email to a specific folder, here's how to use it. Open or highlight the message, messages, conversation, or conversations you want to file. In the Quick Steps group, select the action you set up.