How To Fax From a Windows 10 Computer

Yes, you can fax without a fax machine

What To Know

  • Windows 10 includes a built-in fax capability called Windows Fax and Scan. You'll need a phone line and fax modem.
  • Once you have the software set up, click New Fax, provide recipient and fax information and then click Send.

This article covers how to send a fax from a Windows 10 computer using Windows Fax and Scan and free online fax services.

How To Send a Fax Using Windows Fax and Scan

Faxing seems like an archaic way to communicate, but many businesses still use fax machines as a primary means of communicating, which means you may need to send a fax from time to time. Fortunately, Windows 10 has a built in fax capability called Windows Fax and Scan.

In order to use the Windows 10 Fax and Scan capability, you will need to have you computer hooked up to a phone line via a fax modem. A VoIP (Voice over Internet Protocol) line, like Skype or Google Voice won't work. It needs to be a physical telephone line.

Set Up Windows Fax and Scan

Before you can begin faxing, you'll need to connect a phone line to your computer through a fax modem and then get the Fax and Scan software activated. Here's how to get started.

  1. To open Windows Fax and Scan, type "Fax and Scan" into the Windows 10 search bar and select the Windows Fax and Scan app from the search results.

  2. The first time you access Windows Fax and Scan, you need to set up a fax modem. This requires a telephone line to be connected to your computer. Once you've connected the fax modem, click Tools in the Windows Fax and Scan application.

    The Tools option in Windows Fax and Scan.
  3. From the Tools menu, select Fax Accounts.

    The Fax Accounts option in Windows Fax and Scan.
  4. In the Fax accounts dialog box, click Add.

    The option to add a fax account in the Windows Fax and Scan app.
  5. Then, in the Fax Setup dialog box, click Connect to a fax modem.

    When you first connect your fax modem to your Windows 10 computer, all the appropriate drivers should be installed. If they did not install automatically, follow the instruction which came with your fax modem to properly install it.

    The option to connect a fax modem in the Windows Fax and Scan app.
  6. Select your fax modem to computer the installation process. If prompted, choose between Automatic and Manual answering of the phone line when calls are incoming.

    If you choose Automatic then when calls are incoming your fax app will automatically answer the call and receive the incoming fax. If you choose Manual then you'll need to choose Receive a Fax Now in the Windows Fax and Scan app each time you want to accept and incoming fax.

    To automatically receive faxes, your computer will need to stay powered on, and you'll need to keep the Windows Fax and Scan app open in the background all the time.

Send and Receive Faxes With Windows Fax and Scan

Afer you've set your computer up to send and receive faxes through Windows Fax and scan, then it's easy to start using the software.

  1. Open Windows Fax and Scan and click New Fax.

    The New Fax option in Windows Fax and Scan.
  2. In the New Fax windows, type the number you want to send the fax to in the To line. You can also click To to open your address book and select a recipient from there.

    If you want to add a cover page to your fax, the option is right above the To line in the fax form.

    The recipient line on the Windows Fax and Scan fax form.
  3. Then enter a Subject for your fax.

    The fax form subject line.
  4. Enter the information you would like to fax in the body of the fax form. You can use the formatting toolbar at the top of the document area to format text, add hyperlinks, or insert pictures into your fax document.

    The body of the fax form in the Windows Fax and Scan app.
  5. You can also insert scanned documents or attach documents using the toolbar at the top of the fax form.

    The additional toolbar in the Windows Fax and Scan app.
  6. When you're ready, click Send to send your fax.

    The Send option in Windows Fax and Scan.

How To Send Faxes Over the Internet

If you don't have a fax modem and don't want to connect one to your computer, you can use a free online fax service to send faxes, too. These services general work this way:

  1. Create an account with a free fax service and then sign into the account.

  2. Provide information about the sender, the recipient, and the information you want to fax using the form provided online. Some services will allow you upload a file to fax so all you'll need to fill out is the cover page and the sender/recipient information.

  3. Once your fax is ready, click the Send button. Most services will provide confirmation your fax has sent. Some will provide confirmation when it is delivered. However, some services may require a subscription fee for delivery confirmation.

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