Software & Apps > MS Office How to Export Data to Excel Learn to make reporting much easier By Jon Martindale Jon Martindale Twitter Writer Jon Martindale has been a feature tech writer for more than 10 years. He's written for publications such as Digital Trends, KitGuru, and ITProPortal. lifewire's editorial guidelines Updated on October 28, 2022 Tweet Share Email Tweet Share Email MS Office Excel Word Powerpoint Outlook What to Know To export, select File > Export > choose Excel-compatible file (CSV or text format).To import, make sure exported data is in order > open or create worksheet > Data tab > choose import format/option.Import Access database: Select Get Data > From Database > From Microsoft Access Database > choose file. This article explains how to export data from other applications into Excel for Microsoft 365, Excel 2019, and Excel 2016. How to Export Data to Excel Excel can grab data from a variety of sources, from other Excel workbooks, to text files, Facebook, other tables and data ranges, and any web URL you input. If you have ready access to the data, you can import straight from that source, which is what we'll address here. For some applications, you may need to Export the data from that application first, or even have the options to export directly to Excel. That goes beyond the scope of this article as there are too many applications to list individually. But as a rule of thumb, it can be achieved by going to File > Export and selecting a file type that is compatible with Excel, or Excel itself if exporting directly to it. Microsoft Excel supports long list of file formats, but you typically want the data represented in either a Comma Separated Value (CSV) or text format. If you want to practice exporting data to Excel, follow along with our example using sample database from Microsoft. How to Import Data to Excel To import data to Excel, follow these steps: Before you begin your export/import process, it's a good idea to give your data a quick look to make sure everything is in order. You're only wasting your time if you import incorrect or incomplete data, because you may need to redo the entire import/export operation. When you're ready, export the data if necessary with your particular application or source, and then open (or create) the Excel worksheet that you want to import the data to. Select the Data tab in the top menu. Above the Get and Transform Data subheading are a number of options you can select, but if none of them apply, select the generalized Get Data. To import an Access database, select Get Data > From Database > From Microsoft Access Database. In the subsequent File Explorer window, select the database (or other file type) that you want to import the data from and select OK. If your Access file has a number of databases, the Navigator window will provide a number of import options. In this case, import qrySalesbyCategory by selecting it and then selecting Load. To make any changes to the data before importing it, select Transform Data instead. Excel can only import the datasheet, form, and report. Extras like macros and modules will not be imported into your Excel worksheet. Depending on the size of your database and the speed of your PC, importing the data can take some time, so wait for it to complete. But, if all has gone to plan, when it's finished you should now see your data fully imported into Excel and displayed in a useful format. You can continue to import data if you need more, or get to work on applying functions, formulas, and other useful tools that Excel has to offer. In some compatible applications, like Access, data can simply be copied from an active Access database and pasted it into Excel. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit