How to Make a Screenshot in Windows and Mail It

Capture your screen view and share it

A woman on a laptop in front of a window
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Screenshots come in handy when you're working with technical support and need a picture of your screen to troubleshoot a problem. Screenshots are also an easy way to share a picture of the information on your computer screen. It's easy to share screenshots with others when you know how to email a screenshot.

Instructions in this article apply to Windows 10, Windows 8, and Windows 7.

Take a Screenshot with the Windows Snipping Tool

The Snipping Tool is a quick way to capture screenshots of windows, full screens, or selections of a screen. After you grab a screenshot, send it to someone in an email message.

Here's how to use the Snipping Tool to take a screenshot:

  1. On the left side of the Windows taskbar, select Start to open the Windows Start menu.

    In Windows 8, swipe in from the right edge of the screen and select Search.

  2. In the Search box, enter snipping tool.

  3. In the Search results, select Snipping Tool.

    Screenshot of Snipping Tool in Start Menu
  4. Select the Mode dropdown arrow.

    Screenshot of Mode menu in Snipping Tool
  5. Select the type of screenshot you want to capture.

  6. Select the area you want to capture in a screenshot.

  7. Select Save and choose where you want to save the screenshot. By default, the screenshot is named Capture. Change the name before saving, if you choose.

If you plan to use the Snipping Tool frequently, save time by pinning it to your taskbar.

Email a Screenshot with Outlook

No matter what email service you use, the screenshot you saved from the Snipping Tool can be sent as an attachment in an email. If you use Microsoft Outlook as your email service, create and send a screenshot from within an email message.

Here's how to email a screenshot in Outlook:

  1. Open Outlook and select New Email to open a new email message.

  2. Enter the recipient in the To field, enter a subject in the Subject field, and type your message.

  3. Place the cursor inside the body of the email message where you want to add a screenshot.

  4. On the ribbon, go to Insert.

  5. In the Illustrations group, select Screenshot. The Available Windows gallery appears and shows screenshots of all currently open windows.

    Screenshot of Screenshot option in Outlook
  6. Choose the window you want to insert. Or, select Screen Clipping at the bottom of the gallery to snip a part of the window you were viewing before you opened Outlook.

    Screenshot of Screen Clipping gallery in Outlook showing how to email a screenshot
  7. Outlook adds the screenshot to your email message.

  8. Format the image as needed and finish the email.

  9. Select Send to mail the message with the screenshot.