How to Create Customized Envelopes in Microsoft Word

Creating envelopes in Microsoft Word isn't difficult. A special tool in the program automatically creates an envelope for you. All you need to do is insert your return address and the recipient’s address. You also can customize the envelope to suit your needs.

Open the Envelope Tool

Open the Envelope Tool
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To open the envelope tool,  click Tools > Letters and Mailings > Envelopes and Labels.

Enter Your Address

Enter Your Address
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In the Envelopes and Labels dialog box, you will see fields in which you can enter your return address and the recipient's address.

When you enter a return address, Word will ask if you want to save the address as the default. Every time you open the Envelopes and Labels dialog box, this return address will appear. If you want to omit the return address, simply select Omit before you click Print.

Changing Envelope Feed Options

Changing Envelope Feed Options
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Getting your envelope to print correctly is sometimes difficult. You might accidentally print on the wrong side of the envelope or print it upside down. That’s due to the way your printer handles envelopes.

Fortunately, you can simplify the process by telling Word how you feed the envelope into your printer. Click the Feed button. The Envelope Options dialog box opens to the Printing Options tab.

Specify the way you will feed the envelope into your printer by clicking one of the buttons at the top. To change the direction of the envelope, click Clockwise rotation.

If you have a separate tray in your printer for envelopes, you can specify that, too. Just click the drop-down box below Feed from.

Once you’ve set your options, click OK.

Changing the Envelope Size

Changing the Envelope Size
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To change the size of your envelope, click the Options button on the Envelopes and Labels dialog box. Then click on the Envelope Options tab.

Use the drop-down box labeled Envelope size to select the size of your envelope. If the correct size isn’t listed, select Custom size. Word will prompt you to enter the dimensions of your envelope.

You can also change how far from the edge of the envelope your return and delivery addresses appear. Just use the selection boxes in the appropriate section to change this.

Once you’re done specifying your options, click OK

Changing the Envelope Font Styles

Changing the Envelope Font Styles
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You’re not locked into the default fonts for your envelope. In fact, you can choose any font, font style, and font color you desire.

To change the fonts on your envelope, click the Font button on the Envelope Options tab in the Envelope Options dialog box. Keep in mind that you will need to specify the font for the return and delivery address individually.

When you click the Font button, a dialog box will open showing you your font options (much like in a normal Word document). Simply choose your options and click OK.

Once you have specified your options, click OK on the Envelope Options dialog box to return to the Envelopes and Labels dialog box. There, you can click Print to print your envelope.

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