Software & Apps MS Office Create or Reassign Keyboard Shortcuts in Microsoft Office Make commonly used tasks easier with custom hotkeys by Cindy Grigg Writer Cindy Grigg is a former freelance contributor to Lifewire and a productivity writer who teaches Microsoft Office software to students and pros. our editorial process Cindy Grigg Updated on November 03, 2019 The Ultimate Guide to Keyboard Shortcuts The Ultimate Guide to Keyboard Shortcuts Introduction Windows Timesavers The Best Windows 10 Keyboard Shortcuts Essential Keyboard Shortcuts for Better Productivity How to Use the Shortcut Alt + Underline Shortcut to Create New Folders Essential Shortcuts for iTunes Mac, iOS & iPad Quick Tricks The Best Mac Shortcuts Keyboard Shortcuts for Finder Mac Startup Keyboard Shortcuts 18 Shortcuts for Apple's iOS Shortcuts App iPad Keyboard Tips and Smart Keyboard Shortcuts Android & iPhone Shortcuts The Best Android Shortcuts You Should Be Using Create and Use iPhone X Shortcuts Email Shortcuts The 30 Best Gmail Keyboard Shortcuts for 2020 How to Use Yahoo Mail Keyboard Shortcuts The Complete Apple Mail Shortcut List Shortcuts in iOS Mail Delete Shortcut Keys for Popular Email Programs How to Use Outlook.com Keyboard Shortcuts Create Text Snippets With Shortcuts in Mac OS X Mail Online & Browser Shortcuts Top 36 Shortcuts for Edge and IE 11 Keyboard Shortcuts: Google Chrome for Windows Create Web Page Shortcuts in Chrome for Windows Control Safari Windows With Keyboard Shortcuts Shortcuts for Safari Toolbars Shortcuts for Safari on OS X & Sierra Excel Shortcuts The 23 Best Excel Shortcuts Shortcut Excel's Fill Down Command Shortcut the Current Date/Time Formatting Numbers Adding Worksheets Shortcut to Saving Your Work Creating a Chart MAX Function Shortcut More Office Shortcuts Top 10 Microsoft Word Shortcuts The 5 Best Hidden Word Shortcuts Add Shortcut Keys to AutoText Entries Uppercase Shortcut Key How to Reset Keyboard Shortcuts in Word Shortcut to Speed Up PowerPoint Presentations Other Useful Shortcuts The Best Google Docs Shortcuts 18 Shortcuts for Linux Mint 18 Cinnamon Changing Linux Mint Cinnamon Shortcuts Fedora GNOME Keyboard Shortcuts Maya Keyboard Shortcuts Create or Reassign Keyboard Shortcuts in MS Office Useful Keyboard Shortcuts for Photoshop CC Time-Saving Fill Tool Shortcuts in Photoshop The 5 Most Useful GIMP Keyboard Shortcuts How to Use the GIMP Keyboard Shortcut Editor Shortcuts to Type a Tilde Mark Science Photo Library / Getty Images Tweet Share Email If you spend a lot of time in Microsoft Office, you can save time by customizing your own keyboard shortcuts. Keyboard shortcuts are just one way to streamline how you work in Microsoft Office, but they can make a big difference, especially for tasks you use often. Shortcut assignments might vary depending on the operating system you're on and the version of Microsoft Office you have installed. How to Customize Keyboard Shortcuts Before looking at how to actually change a keyboard shortcut, let's open the appropriate window: Open a Microsoft Office program, such as Word. Navigate to File > Options to open that program's options window, such as Word Options in MS Word. Open the Customize Ribbon option from the left. Choose the Customize... button on the bottom of that screen, next to Keyboard shortcuts:. Creating 'Hotkeys' The Customize Keyboard window is how you can control the hotkeys used in Microsoft Word (or whatever other MS Office program you've opened). Choose an option from the Categories: section and then pick an action for the hotkey in the Commands: area. For example, maybe you want to change the shortcut key used to open a new document in Microsoft Word. Here's how: Choose File Tab from the Categories: section. Select FileOpen from the right pane, in the Commands: section. One of the default shortcut keys (Ctrl+F12) is shown here in the Current key: box, but next to it, in the Press new shortcut key: text box, is where you can define a new hotkey for this particular command. Select that text box and then enter the shortcut you want to use. Instead of typing letters like Ctrl, just strike that key on your keyboard. In other words, hit the shortcut keys as if you were actually using them, and the program will auto-detect them and enter the appropriate text. For example, hit the Ctrl+Alt+Shift+O keys if you want to use that new shortcut to open documents in Word. You'll see a Currently assigned to: sentence show up under the Current keys: area after hitting the keys. If it says [unassigned], then you're good to move on to the next step. Otherwise, the shortcut key you entered is already assigned to a different command, which means that if you assign that same hotkey to this new command, the original command will no longer work with this shortcut. Choose Assign to make the new keyboard shortcut apply to the command you selected. You can now close any open windows relating to the settings and options. Additional Tips You can remove custom and built-in keyboard shortcuts by returning to Step 4 in the first set of instructions above. In that Customize Keyboard window, just select a hotkey from the Current keys: box, and use the Remove button to delete it.Setting too many custom keyboard shortcuts can get confusing. Create them sparingly for those functions that do not already have a shortcut assigned to them. Reserve this method of reassigning or creating keyboard shortcuts for tasks that you use often.The quickest way to restore all the original shortcut keys is to return to the Customize Keyboard screen mentioned above. Use the Reset All... button to reset all the hotkeys to their default, original settings.To view the program's default keyboard shortcuts in one simple place, select Help in the upper-right corner, and then select it again if you're using the Ribbon menu. Search for Shortcuts and find the program you're interested in, like Word, to see Microsoft's list of keyboard shortcuts.