Easy Steps to Creating a vCard in MS Outlook

Get rid of that physical address book by using vCards in Outlook

A vCard in Outlook and Outlook Online is similar to a business card in that it stores contact information and is useful when sharing contacts. But, a vCard isn't just for business use. Use vCards to store your personal contacts, too. When you want to transfer the contact information in a vCard to a different email program, export information to a VCF file in Outlook, then import that file to the other email program.

Instructions in this article apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook Online.

How to Create a vCard in the Outlook Desktop App

Building a vCard is similar to creating an address book entry. Saving contacts as vCards stores a large number of contacts efficiently.

  1. Start Outlook, go to the bottom of the navigation pane, then select People or Contacts.

  2. Go to the Home tab and, in the Current View group, select People.

    Viewing contacts in Outlook
  3. Go to the Home tab and select New Contact.

    Selecting the new contact option in Outlook
  4. In the Contact window, enter the Full Name, Email address, and other information for the contact. As you enter information, it appears in the business card.

    Entering in information into a new contact card in Outlook
  5. Go to the Contact tab and select Save & Close.

    Saving a new contact card in Outlook
  6. The contact is added to your contacts list and is available on any device you use to access your Outlook email.

How to Export a vCard in the Outlook Desktop App

To export an Outlook contact to a VCF file for sharing or storing:

  1. Select the listing for the contact that you want to export.

    To share a vCard as an attachment to an email message, select Forward Contact > As a Business Card.

    Viewing details of a contact in Outlook
  2. Go to File > Save As.

    Viewing the File options in Outlook
  3. Navigate to the folder where you want to save the file.

    The Save As dialog box enters the contact name followed by the .vcf file extension as the File name and chooses vCard Files (*.vcf) as the Save as type.

    Saving a contact as a VCF file in Outlook
  4. Select Save.

How to Create a vCard in Outlook Online

To add contacts to your Outlook address book online from new information or contact information already in your Outlook.com account:

  1. Go to the View Switcher and select People.

    Selecting People in Outlook.com
  2. Select New Contact.

    Selecting to create a new contact in Outlook.com
  3. Enter the First name, Last name, Email address, and other contact information.

    To display an image of the person in the vCard, select Add a photo.

    Entering data into a new contact in Outlook.com
  4. Select Create to make the new vCard.