Easy Steps to Creating a vCard in MS Outlook

Get rid of that physical address book by using vCards in Outlook

Hand holding out a blank business card

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A vCard in Outlook and Outlook Online is similar to a business card in that it stores contact information and is useful when sharing contacts. But, a vCard isn't just for business use. Use vCards to store your personal contacts, too. When you want to transfer the contact information in a vCard to a different email program, export information to a VCF file in Outlook, then import that file to the other email program.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; Outlook 365; and Outlook Online.

How to Create a vCard in the Outlook Desktop App

Building a vCard is similar to creating an address book entry.

  1. Go to the View Switcher and select People.

    Viewing contacts in Outlook screenshot.
  2. Go to the Home tab and select New Contact.

    Selecting the new contact option in Outlook screenshot
  3. In the Contact window, enter the Full Name, Email address, and other information for the contact. As you enter information, it appears in the business card.

    Entering in information into a new contact card in Outlook screenshot
  4. Go to the Contact tab and select Save & Close.

    Saving a new contact card in Outlook screenshot
  5. The contact is added to your contacts list and is available on any device you use to access your Outlook email.

How to Export a vCard in the Outlook Desktop App

To export an Outlook contact to a VCF file for sharing or storing:

  1. Select the listing for the contact that you want to export.

    Viewing details of a contact in Outlook screenshot

    To share a vCard as an attachment to an email message, select Forward Contact > As a Business Card.

  2. Go to File > Save As.

    Viewing the File options in Outlook screenshot
  3. Navigate to the folder where you want to save the file.

    The Save As dialog box enters the contact name followed by the .vcf file extension as the File name and chooses vCard Files (*.vcf) as the Save as type.

    Saving a contact as a VCF file in Outlook screenshot
  4. Select Save.

How to Create a vCard in Outlook Online

To add contacts to your Outlook address book:

  1. Go to the View Switcher and select People.

    Selecting People in Outlook.com screenshot
  2. Select New Contact.

    Selecting to create a new contact in Outlook.com screenshot
  3. Enter the First name, Last name, Email address, and other contact information.

    Entering data into a new contact in Outlook.com screenshot

    To display an image of the person in the vCard, select Add a photo.

  4. Select Create to make the new vCard.