Software & Apps MS Office How to Create a Macro for Text Formatting Macros make quick work of complex formatting requirements by Martin Hendrikx Writer our editorial process LinkedIn Martin Hendrikx Updated on February 27, 2020 Westend61 / Getty Images MS Office Word Excel Powerpoint Outlook Tweet Share Email If you frequently need to format text in a very specific way that incorporates several different formatting options, consider creating a macro. What Is a Macro? A macro is a shortcut for performing more than one task. If you press Ctrl+E or select the Center Text button from the ribbon in Microsoft Word, your text automatically centers. While this one-click solution may not seem like a macro, it is. A Macro applies your custom formatting to any selected text with the click of a button rather than having to change the font, text size, positioning, or spacing manually. Create the Formatting Macro While creating a macro may seem like a complicated task, it is actually quite simple. Just follow these four steps. Select a section of text for formatting. Turn on the Macro Recorder. Type macro in the Search box at the top of Word to find it fast. Apply the desired formatting to your text. Turn off the Macro Recorder. Using the Macro To use the macro in the future, simply select the text to which you want to apply the formatting using your macro. Select the Macro tool from the ribbon and then select your text formatting macro. Text entered after you run the macro will retain the formatting of the rest of the document.