How to Create a Free Google Docs Template

Customize your templates in the free version of Google Docs

What to Know

  • Choose a Google Doc Template: Go to the Google Docs Template Gallery, choose a template and make changes to it, then save it.
  • Create a Template Folder: In Google Drive, choose New > Folder. Name the folder TEMPLATES and select Create.
  • Add Custom Template: Go to New > Google Docs. Open the template. Select all (Ctrl+A), copy (Ctrl+C), and paste (Ctrl+V) to Google Doc.

In Google Docs, you can use a template to simplify the document-creation process, Uploading your own customized template is easy with the paid version of Google Docs. It's a bit more involved with the free version, but we'll show you how to do it.

Choose a Google Docs Template

The Google Docs Template Gallery

The only thing you must have is a Google account and a few custom templates to work with. What tool you use to create those templates doesn’t matter, as long as you can copy and paste the template content. This means you could create your templates from within Google Docs, or create them locally with a tool like LibreOffice.

If you have created the templates with a local application, it’s important that you do not upload those template files to Google Drive. If you create the template files in Google Drive, you’ll only need to open the files, so you can copy and paste the content.

You could also make use of one of the available templates within the Google Docs Templates Gallery. To do that, follow these steps:

  1. Open one of the templates from the Google Docs Template Gallery.

  2. Edit the template to suit your needs.

  3. Rename the template by selecting the current name (in the top left corner) and typing a new name.

  4. Use Enter/Return (on keyboard) to save the name.

  5. Close the file.

    An open Google Docs template file

After closing the modified template file, it will automatically be saved in the main directory of Google Drive.

Before you move on, it’s time to get a bit organized.

Create a Templates Folder

The first thing to do is to create a folder to house the templates.

  1. Sign in to your Google account and go to Google Drive.

  2. Make sure you’re in the root folder (not a subfolder).

    Google Drive screen
  3. From within that directory, press New, and select Folder.

  4. Name this new directory TEMPLATES, and press CREATE.

    Naming a newly created Google Drive folder
  5. If you’ve created any new templates from the Google Template Gallery, you’ll want to click and drag them into the newly created TEMPLATES folder. Once you’ve done that, navigate into the newly created folder by double-clicking it.

Add Templates to the New Folder

It’s time to add your custom templates to the newly created folder.

  1. In the TEMPLATES folder, press New, and select Google Docs. This will create an empty Docs file.

    Creating an empty Google Doc
  2. Next, open the template to be added with your local application (such as MS Office or LibreOffice).

  3. With that file open, select the entire contents of the template by simultaneously pressing Ctrl+A on your keyboard.

  4. Next, copy the selected text by simultaneously pressing Ctrl+C.

  5. Go back to your empty Google Doc and paste the template contents by simultaneously press Ctrl + V on your keyboard. With the content pasted, rename the new template (in the same way you did earlier).

    Congratulations, you now have a new template to use.

Using Your Custom Templates

You might think using your newly added templates is as simple as opening one and filling in the necessary blanks. That’s not the case. Instead, follow these steps:

  1. Navigate into your TEMPLATES folder.

  2. Right-click the template you want to work with.

    A newly copied file in Google Docs
  3. Press Make a copy. This will create a copy of the template you want to use. The new document will appear in the TEMPLATES folder and the filename will start with Copy of.

    Making a copy of a Google Drive document
  4. Right-click the file name, and press Rename. Give the document a unique name, and you can then open it and begin adding content. Since you made a copy of the original document template, the template is still intact and can be copied as many times as needed.

Was this page helpful?