How to Create an Email Signature in Outlook 2016

Market yourself or express your personality in an email signature

Email signatures are a way to personalize or brand your email. Outlook 2013 and Outlook 2016 give you a way to create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or an image of your handwritten signature. You can set up Outlook so that a signature is added automatically to all outgoing messages, or you can choose which messages include a signature. You can even select from several signatures to pick the right one for the recipient.

Here's a step-by-step tutorial, with screenshots, to walk you through creating an email signature in Outlook 2016.

Note: If you have a Microsoft Office 365 account and you use Outlook.com on the web, you need to create a signature in each.

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Click File

Click "File"
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Click the File tab on the ribbon at the top of the Outlook screen.

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Select Options

Click "Options"
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Select Options in the left panel.

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Click Signatures

Go to "Mail" and click "Signatures"
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Go to the Mail category in the left panel and click the Signatures button.

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Select New Signature

Click "New"
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Click New under Select signature to edit.

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Name the Signature

Click "OK"
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Enter a name for the new signature in the field provided. If you create signatures for different accounts—for work,  personal life, family, or clients—name them accordingly. You can specify different default signatures for accounts and pick the signature for each message from a menu.

Click OK.

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Add Signature Contents

Click "OK"
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Type the text for your signature under Edit signature. It can include your contact information, social networks, a link, a quote or any other information you want to share.

Use the formatting toolbar to format the text or insert an image in your signature.

Click OK.