Software & Apps MS Office How to Create an Email Signature in Outlook Market yourself or express your personality in an email signature Share Pin Email Print rawpixel/Pixabay MS Office Outlook Word Excel Powerpoint By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated April 07, 2019 21 21 people found this article helpful Email signatures are a way to personalize or brand your email messages. Create your own personalized signatures using text, images, your electronic business card, and more, and set them to be added automatically to outgoing messages. Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007, Outlook for Office 365, and Outlook.com. Create an Email Signature in Outlook Follow these steps to create a new signature in Outlook 2019, 2016, 2013, 2010, and Outlook for Office 365. The screenshots below are from Outlook 2016. The other versions of Outlook listed may vary slightly in appearance, but menus, options, and functionality remain the same. Select File > Options. In the Outlook Options dialog box, select Mail, then select Signatures. In the Signatures and Stationery dialog box, select New to create a new signature. Type a name for the new signature, then select OK. In the Edit signature section, compose your signature. It can include your contact information, social networks, links, a quote, or any other information you want to share. Use the toolbar to format the text or insert an image in your signature. Limit your signature to no more than five lines of text and include the standard signature delimiter (--) if you want it. Select the E-mail account dropdown arrow and choose the email account you want the signature to be used with. Select the New messages dropdown arrow and choose the signature name you want to add to all new messages you create in that email account. If you select (none), a signature is not added to the emails you send. Select the Replies/forwards dropdown arrow and choose the signature name you want to add to messages you are replying to or forwarding. When you're finished designing your signature, select OK. Create an Email Signature in Outlook 2007 The steps in Outlook 2007 are a bit different from later versions when creating email signatures, but not much. Click Tools > Options. In the Options dialog box, click the Mail Format tab, then click Signatures. In the Signature and Stationery dialog box, click New. Type a name for the signature, then click OK. Compose your signature in the Edit signature section with contact info, links, or other details, and use the toolbar to format the text. You can also insert an image in your signature. Limit your signatures to no more than five lines and set off your signature using a standard signature delimiter. Under Choose default signature, select the dropdown arrows for each of these options to set when your signature will appear: E-mail account: Select the email account you want to associate with this signature.New messages: Select the signature you want to append to new messages.Replies/forwards: Select the signature you want to append to replies and forwarded emails. Choose (none) if you do not want a signature to appear. Click OK. Your new signature is created and applied according to the defaults you set.