How to Create an Email Signature in Outlook 2016

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How to Create an Email Signature in Outlook 2016

Signatures are a way to personalize and brand your email, to let the recipient know, visually, that this email is different and from you. Outlook 2013 and Outlook 2016, with its unique ribbon, give you the ability to create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages will include a signature.

Moreover, you can change the appearance of any text you add by using the mini formatting toolbar above the text box. You can also add social media icons and links.  

Here's a step-by-step tutorial, with screenshots, to walk you through creating an email signature in Outlook 2016.

Please note: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you will need to create a signature in each.  

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Step 1

Click "File"
Click "File". Microsoft, Inc.
  • Click File in Outlook.
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Step 2

Click "Options"
Click "Options". Microsoft, Inc.
  • Now click Options.
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Steps 3 and 4

Go to "Mail" and click "Signatures"
Go to "Mail" and click "Signatures". Microsoft, Inc.
  • Go to the Mail category.
  • Click Signatures.
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Step 5

Click "New"
Click "New". Microsoft, Inc.
  • Now click New under Select signature to edit.
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Steps 6 and 7

Click "OK"
Click "OK". Microsoft, Inc.
  • Enter a name for the signature.
    • If you create different signatures for different accounts, for work and personal life or different clients, for example, do name them accordingly; you can specify different default signatures for accounts and always pick the signature for each message.
  • Click OK.
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Steps 8 and 9

Click "OK"
Click "OK". Microsoft, Inc.