How to Create an Email Signature in Outlook

Market yourself or express your personality in an email signature

Person composing an email message on a laptop
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Email signatures are a way to personalize or brand your email messages. Create your own personalized signatures using text, images, your electronic business card, and more, and set them to be added automatically to outgoing messages.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007, Outlook for Office 365, and Outlook.com.

Create an Email Signature in Outlook

Follow these steps to create a new signature in Outlook 2019, 2016, 2013, 2010, and Outlook for Office 365. The screenshots below are from Outlook 2016. The other versions of Outlook listed may vary slightly in appearance, but menus, options, and functionality remain the same.

  1. Select File > Options.

    Outlook Info window and options selection
  2. In the Outlook Options dialog box, select Mail, then select Signatures.

    Outlook 2016 Options window with Mail option selected
  3. In the Signatures and Stationery dialog box, select New to create a new signature.

    Outlook 2016 Signatures and Stationery window with New selected
  4. Type a name for the new signature, then select OK.

    Outlook 2016 New Signature naming window
  5. In the Edit signature section, compose your signature. It can include your contact information, social networks, links, a quote, or any other information you want to share. Use the toolbar to format the text or insert an image in your signature.

    Outlook 2016 Edit signature field

    Limit your signature to no more than five lines of text and include the standard signature delimiter (--) if you want it.

  6. Select the E-mail account dropdown arrow and choose the email account you want the signature to be used with.

    Outlook 2016 selecting email account for a signature
  7. Select the New messages dropdown arrow and choose the signature name you want to add to all new messages you create in that email account.

    If you select (none), a signature is not added to the emails you send.

    Outlook 2016 signature selection for New messages
  8. Select the Replies/forwards dropdown arrow and choose the signature name you want to add to messages you are replying to or forwarding.

  9. When you're finished designing your signature, select OK.

Create an Email Signature in Outlook 2007

The steps in Outlook 2007 are a bit different from later versions when creating email signatures, but not much.

  1. Click Tools > Options.

    Outlook 2007 Tools menu and Options selection
  2. In the Options dialog box, click the Mail Format tab, then click Signatures.

    Outlook 2007 Mail Format tab and Signatures selection
  3. In the Signature and Stationery dialog box, click New.

    Outlook 2007 new signature window
  4. Type a name for the signature, then click OK.

    Outlook 2007 name the new signature window
  5. Compose your signature in the Edit signature section with contact info, links, or other details, and use the toolbar to format the text. You can also insert an image in your signature.

    Outlook 2007 Edit signature window

    Limit your signatures to no more than five lines and set off your signature using a standard signature delimiter.

  6. Under Choose default signature, select the dropdown arrows for each of these options to set when your signature will appear:

    • E-mail account: Select the email account you want to associate with this signature.
    • New messages: Select the signature you want to append to new messages.
    • Replies/forwards: Select the signature you want to append to replies and forwarded emails.

    Choose (none) if you do not want a signature to appear.

    Outlook 2007 Choose default signature settings
  7. Click OK. Your new signature is created and applied according to the defaults you set.