How to Create an Email Signature in Outlook 2016

Market yourself or express your personality in an email signature

Email signatures are a way to personalize or brand your email. Outlook 2016 gives you a way to create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or an image of your handwritten signature. You can set up Outlook so that a signature is added automatically to all outgoing messages, or you can choose which messages include a signature. You can even select from several signatures to pick the right one for the recipient.

Here's a step-by-step tutorial, with screenshots, to walk you through creating an email signature in Outlook 2016.

Note: If you have a Microsoft Office 365 account and you use Outlook.com on the web, too, you'll need to create a signature in each application.

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Start on the File Tab

Click File screenshot in Outlook 2016
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Click the File tab on the ribbon at the top of the Outlook screen.

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Select Options

Click Options screenshot in Outlook 2016
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Select Options in the left panel.

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Click Signatures

Click Mail and go to Signatures... screenshot in Outlook 2016
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Go to the Mail category in the left panel and click the Signatures button.

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Select New Signature

Click New screenshot in Outlook 2016
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Click New under Select signature to edit.

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Name the Signature

Name New Signature screenshot in Outlook 2016
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Enter a name for the new signature in the field provided. If you create signatures for different accounts — for work, personal life, family, or clients — name them accordingly. You can specify different default signatures for accounts and pick the signature for each message from a menu.

Click OK.

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Add Signature Contents

Edit signature screenshot in Outlook 2016
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Type the text for your signature under Edit signature. It can include your contact information, social networks, a link, a quote or any other information you want to share.

Use the formatting toolbar to format the text or insert an image in your signature.

Click OK.