Software & Apps MS Office 23 23 people found this article helpful How to Create an Easy Macro in Microsoft Word Skip repetitive steps to speed up work in Word By Rebecca Johnson Freelance Contributor Rebecca Johnson is a former freelance contributor to Lifewire and a Microsoft Office Certified Master Instructor who specializes in Microsoft Office products. our editorial process Rebecca Johnson Updated October 25, 2019 janeb13 / Unsplash MS Office Word Excel Powerpoint Outlook Tweet Share Email A macro is a recording of a repetitive task. For example, a macro can insert boilerplate text into a document or print a duplex copy of a document. Macros can also be used to change the page layout, insert a header or footer, add dates and page numbers, and insert a preformatted table. Create a macro based on any repetitive task and perform the task in a single click or keyboard shortcut. Instructions in this article apply to Microsoft Word for Office 365, Word 2019, Word 2016, Word 2013, and Word 2010. Create a Basic Macro Before you create the macro, go through the steps to complete the task. Perform the task a few times to make sure that you have the process fresh in your mind. If you make a mistake while recording, you'll need to start over. Since every step is recorded in a macro, avoid using Undo or recording mistakes and typos. Go to the View tab. In the Macros group, select Macros, then choose Record Macro. In the Record Macro dialog box, go to the Macro name text box and enter a descriptive name for the macro. The name cannot contain spaces or special characters. To give the macro a keyboard shortcut, select Keyboard, then, in the Press New Shortcut Key field, enter the keyboard shortcut that will run the macro, select Assign, then choose Close. To create a QAT button, choose Button, then add the macro to the Customize the Quick Access Toolbar list. Perform the steps to complete the task. As you go through the steps, the mouse pointer has a cassette tape attached. This means that every click you make and any text you type is recorded. When you complete the needed steps, go to the View tab, select the Macros drop-down arrow, and choose Stop Recording. Or, go to the Status bar and select Stop Recording. If the Stop Recording button isn't on the Status bar, add it after you stop the macro recording. Right-click the Status Bar and select Macro Recording. To use the macro, press the assigned keyboard shortcut. Or, go to the Quick Launch toolbar and select the macro button. If you didn't assign a keyboard shortcut or button to the macro, go to the View tab, select the Macros drop-down arrow, then choose View Macros. Select the macro, then choose Run. Repeat the above steps to run the macro in any Word document.