Create a Calendar Event From a Gmail Message

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If Gmail recognizes dates and times in an email, creating a Google Calendar event based on that email is particularly easy.

Gmail can recognize the date and time (and even "convert" it to your local time zone) and then make the text clickable so you can make an event in just a couple clicks. Gmail will even use the subject to recommend the event title.

Since Gmail and Google Calendar are tied pretty closely together, you can also make an event that's tied to an email even if the message doesn't mention a date at all.

Create a Google Calendar Event From an Email

  1. Open the email that contains the event information.
  2. Look for some (very lightly colored) underlined text that Gmail automatically selected. If you don't see anything, see the section below for how to turn the email into an event even if it doesn't include any dates.
  3. Click the date, time or date range. A small pop-up will show if any other events are scheduled at that time. You can click the other events to go directly to Google Calendar for more information.
  4. Adjust the event name, time or date if needed, and then click Add to Calendar.

Click anywhere else on the page to exit the pop-up, or click Edit in Calendar to see and make changes to the event in Google Calendar.

Make an Event When the Email Doesn't Include a Date

Follow these steps to add an event from an email in which Gmail did not find any date/time information:

  1. Open the message.
  2. Click the More button from Gmail's menu, next to the Move to and Labels buttons. You can also hit the period key if you have Gmail keyboard shortcuts enabled.
  1. Select Create event to open Google Calendar.
  2. Adjust the event's details as you wish. Google Calendar will auto-populate the event's name with the subject of the email, and the Description area with the email's body contents.
  3. Click SAVE at the top of Google Calendar to save the new event.