Copy Slides to Another PowerPoint Presentation

Copy PowerPoint slides to another presentation to be more productive

Arrange the windows to see both PowerPoint presentations in order to copy slides
Arrange the windows to see both PowerPoint presentations in order to copy slides. Wendy Russell

Copying slides from one PowerPoint presentation to another is a quick and easy task. There a couple of several methods to copy slides from one presentation to another, and there is no right or wrong way—just a preference on the part of the presenter.

Copy Slides in PowerPoint 2010, 2007, and 2003

To copy slides from one PowerPoint presentation to another, use either the copy-and-paste method or a click-and-drag method.

  1. Open both presentations to show them at the same time on the screen. The original presentation contains the slides you plan to copy, and the destination presentation is where they will go; it may be an existing presentation or a new presentation.
  2. For PowerPoint 2007 and 2010, on the View tab of the ribbon in the Window section, click on the Arrange All button. For PowerPoint 2003 (and earlier), choose Window > Arrange All from the main menu.
  3. For all versions of PowerPoint, choose one of the following two methods to copy your slides:
    • Copy-and-Paste Method
      1. Right-click on the thumbnail slide to be copied in the Slides/Outline task pane of the original presentation.
      2. Choose Copy from the shortcut menu.
      3. In the destination presentation, right-click in a blank area of the Slides/Outline task pane where you want to place the copied slide. It can be placed anywhere in the sequence of slides in the presentation.
      4. Choose Paste from the shortcut menu.
    • Click-and-Drag Method
      1. In the Slides/Outline task pane of the original presentation, click on the thumbnail version of the desired slide.
      2. Hold the mouse button and drag the thumbnail slide to the Slides/Outline task pane of the destination presentation in the preferred location for the slide. The mouse cursor changes to indicate the placement of the slide. You can place it between two slides or at the end of the presentation.

    The newly copied slide takes on the design theme in PowerPoint 2007 or design template in PowerPoint 2003 of the second presentation. In PowerPoint 2010, you have a choice of using the design theme of the destination presentation, keeping the source formatting, or placing a noneditable picture of the copied slide instead of the slide.

    If you have started a new presentation and have not applied a design theme or design template, the newly copied slide appears on the white background of the default design template.