Learn the Easy Way to Copy and Paste Text Styles on a Mac

Copy and paste formatting to save time

male hands typing on a macbook

 Pixabay/CC0

Copying a text style in macOS is extremely helpful. If you don't copy and paste the text style, you're just copying the text, which means you might end up with different types of styles and formatting in the same email, which doesn't usually look very nice.

How to Copy and Paste Text Styles in macOS Mail

To copy a text style and apply it to other text in an email message:

  1. Position the cursor in the text that has the formatting you want to copy.

  2. Press Command+Option-+ on the keyboard (this is like the normal text copy but with Option). Or, select Format > Style > Copy Style from the menu.

  3. To paste the style, highlight the text you want to apply the formatting.

  4. Press Command+Option+V. Or, select Format > Style > Paste Style from the menu.

How to Paste Just the Text (Without Formatting) in macOS Mail

To paste text into an email so that its formatting matches the text around it:

  1. Copy the text that you want to paste to another place in the email message.

  2. Put the cursor where you want to paste the text.

  3. Press Command-Option-Shift-V. Or, select Edit > Paste and Match Style from the menu.