How to Copy and Paste Text Styles on a Mac

Copy and paste formatting to save time

Copy and paste handwritten on school blackboard

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Copying a text style in macOS is extremely helpful. If you don't copy and paste the text style, you're just copying the text, which means you might end up with different types of styles and formatting in the same email, which doesn't usually look very nice.

How to Copy and Paste Text Styles in macOS Mail

To copy a text style and apply it to other text while you're writing an email message:

  1. Position the cursor in the text that has the formatting you want to copy.

    The curser in formatting you want to copy in Apple Mail
  2. Go to Format > Style > Copy Style from the menu.

    Alternatively, press Option+Command+C on your keyboard.

    Copy Style command
  3. To paste the style, first highlight the text you want to apply the formatting.

    Highlighted text in an email
  4. Select Format > Style > Paste Style from the menu to change the formatting of the text you've highlighted.

    The keyboard shortcut is Option+Command+V.

    Paste Style command in Mail
  5. The text will change to match the formatting you copied.

    Pasted formatting in Apple Mail

How to Paste Just the Text (Without Formatting) in macOS Mail

To paste text into an email so that its formatting matches the text around it:

  1. Copy the text that you want to paste to another place in the email message by highlighting it and selecting Copy under the Edit menu or pressing Command+C on your keyboard.

  2. Put the cursor where you want to paste the text.

  3. Select Edit > Paste and Match Style from the menu.

    The keyboard command is Option+Shift+Command+V.

    Past and Match Style
  4. The unformatted text will appear where you placed the cursor.

    Pasted text with matched formatting
  5. To move text instead of copying it, follow these steps but select Cut (Command+X) instead of Copy.