How to Copy and Paste From Word to WordPress

If your text isn't looking right, we have some solutions

WordPress iPhone app icon

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If you've ever tried to copy text from a Microsoft Word document and paste it into a post or page within WordPress, you know that text never looks right when you publish it to your blog. The problem is that a bunch of extra HTML code gets inserted into the text. You won't be able to see the extra code in the WordPress visual editor, but if you switch to the WordPress HTML editor, you can see lots of extra code throughout your blog post that has no reason to be there other than to cause formatting problems on your blog. We'll show you how to properly cut and paste from Word to WordPress so your blog's content looks its best.

How to Copy and Paste From Word to WordPress

Fortunately, there's a way to copy and paste text from Word to WordPress without extra code mysteriously appearing. Here's how to do it:

  1. Copy the text from Word as you normally would, then go to the post editor in your WordPress dashboard.

  2. Select the spot where you want to insert the text, then select the Insert from Word icon in the toolbar above the post editor. It looks like a W.

    If it's not visible, hover over the Kitchen Sink icon in the toolbar and click it to reveal all of the hidden icons.

  3. When you select the Word icon, a dialogue box opens where you can paste your text from Word. Click the OK button and the text automatically inserts itself into your blog post editor without all of the extraneous code.

How to Copy and Paste Plain Text From Word to WordPress

The above solution works, but it's not perfect. There can still be formatting issues when you paste text using the Insert from Word tool in WordPress. If you want to ensure there's absolutely no extra code or formatting problems, the best option is to paste the text from Word without any formatting applied to it. That means you need to paste plain text, which requires a couple of extra steps.

Open Notepad on your PC (or Text Editor on your Mac) and paste the text from Word into a new file. Copy the text from Notepad (or Text Editor) and paste it into the WordPress post editor. No extra code is added.

If there was any formatting in the original text you want to use in your blog post or page (such as hyperlinks), you need to add those again from within WordPress.

Try an Offline Blog Editor

Another option is to use an offline blog editor to create and publish posts and pages to your WordPress blog. When you copy and paste text from Word to an offline blog editor, the extra code problem usually doesn't occur and most formatting is retained correctly.