Use Your or Outlook 365 Contacts on a Different Computer

Save Your Address Book Entries to a CSV File to Use Them Elsewhere

Close up of an address book and pen.

 Public Domain/CC BY 2.0/Pxhere

Did you know you can use your or Outlook 365 address book entries on another computer? Maybe you want to transfer them to a different computer or share the whole address book with someone else.

No matter the reason, it's really easy and straightforward to export the entire list contacts to a file and then import them on some other computer.

How to Copy the or Outlook 365 Address Book

The screens may look slightly different but the process works the same way.

Instructions in this article apply to Outlook 365 and Outlook Online.

Export the Address Book to a CSV File

Another option is to export the address book entries to a CSV file, which is a format nearly all other email clients support. You can then import this CSV file into a different client and use your or Outlook 365 contacts there.

  1. Select People on the bottom left side of Outlook webpage.

    Outlook 365 inbox webpage.
  2. Select the checkbox above your contacts to select all.

    Outlook 365 Contacts list.
  3. Select the dropdown menu labeled Manage.

    Selecting the Manage option for contacts in Outlook 365.
  4. Select Export Contacts.

    Selecting the export contacts option in Outlook 365.
  5. Confirm that the format to export is CSV and Which contacts you want to export.

    Choosing which contacts to export in Outlook 365.
  6. Select Export.

  7. You should see a file downloaded named contacts.csv in your browser.

    Contacts.csv downloaded from the Outlook 365 export.
  8. From here you'll need to browse to your Downloads folder to copy the file for moving to another computer.

    Viewing the downloaded exported contacts file.
  9. Save it somewhere useful, such as a flash drive if you're planning on moving the address book to a different computer.

    The exported file shown in File Explorer.

How to Use the Address Book on a Different Computer

  1. Make sure the storage medium that's holding the or Outlook 365 address book backup is plugged into the computer or that the file you backed up is readily available on the new computer.

  2. On the new computer, make sure or Outlook 365 is open and ready to go.

  3. Select People.

  4. Select Manage.

  5. Select Import contacts from the dropdown menu.

    Selecting the import contacts option in Outlook 365.
  6. In Outlook 365, select Outlook 2010, 2013, or 2016 option to import.

    Import options for contacts in Outlook 365.
  7. Then select Browse to locate your Contacts.CSV.

    Additional import options for Outlook 365.
  8. In, select Browse to locate your Contacts.CSV.

    Import contacts dialog for
  9. Select your file, then select Open.

    Choosing a file to import contact into Outlook 365.
  10. Select Upload (Outlook 365) or Import (

    Contacts.csv has been selected to be imported into Outlook 365.
  11. You can close down any lingering windows after you get the confirmation that the address book was imported correctly.

    A successful import into Outlook 365.