Converting PowerPoint 2007 and 2003 Slide Shows to Word Documents

 Sometimes you want the simplicity of a Word document to back up an important presentation. Find out how to convert a 2007 PowerPoint into a Word Document. 

01
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Converting PowerPoint 2007 to a Word Document

Convert PowerPoint 2007 to Word
Convert PowerPoint 2007 to Word. © Wendy Russell
  • Open your PowerPoint presentation.
  • Click on the Office button > Publish > Create Handouts in Microsoft Word
02
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Converting Earlier PowerPoint Versions to Word Documents

Convert PowerPoint 2003 presentations to Word documents
Convert PowerPoint 2003 presentations to Word documents. © Wendy Russell
  • Open your PowerPoint presentation.
  • Choose File > Send to > Microsoft Office Word

Convert PowerPoint 2000 (and Earlier) to a Word Document

  • Open your PowerPoint presentation.
  • Choose File > Send to > Microsoft Word
03
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5 Options for Converting PowerPoint to Word Documents

Use Paste or Paste link when converting a PowerPoint presentation to Word
Use Paste or Paste link when converting a PowerPoint presentation to Word. © Wendy Russell

Converting PowerPoint presentations to Word documents can be done in five different ways. These options are listed below and are explained in greater detail on the pages that follow.

  1. Notes next to slides
  2. Blank lines next to slides
  3. Notes below slides
  4. Blank lines below slides
  5. Outline only

One really great feature that PowerPoint offers when it converts your presentation to a Word document is the choice of Paste or Paste Link. Here is the difference.

  • Paste
    Choosing Paste will simply create the handout in the style you have chosen.
  • Paste Link
    Choosing Paste Link will create a handout in the style you choose as well. However, if the PowerPoint presentation is later edited, the changes will also be reflected in the Word document the next time it is opened. This is not the case when you choose the Paste command.
04
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Print Speaker Notes Next to Slide on Handout

Speaker notes print to the right of the slide
Speaker notes print to the right of the slide. © Wendy Russell

The first option when converting PowerPoint presentations to Word is the most commonly used printout option. A miniature version of the slide is printed on the left and a box showing any speaker notes written to accompany the slide are shown on the right.

Three thumbnail versions of your slides will print on the page.

05
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Print Blank Lines Beside Slide on Handouts

Lines print to the right of the slide for audience notes
Lines print to the right of the slide for audience notes. © Wendy Russell

The second option when converting PowerPoint presentations to Word is to print blank lines beside the slide on the handout for the audience to make notes during your presentation.

Three thumbnail slides will print per page.

06
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Print Speaker Notes Below Slides on Handouts

Speaker Notes will print below the slide
Speaker Notes will print below the slide. © Wendy Russell

The third option when converting PowerPoint presentations to Word is to print speaker notes below the slide for easy reference during the presentation.

One slide will print per page.

07
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Print Blank Lines Below Slides on Handouts

Blank lines for audience notes print below the slide
Blank lines for audience notes print below the slide. © Wendy Russell

The fourth option when converting PowerPoint presentations to Word is to print blank lines below the slide on the handout for the audience to make notes during your presentation.

One thumbnail version of the slide will print per page.

08
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Print an Outline View of Your PowerPoint Presentation

convert PowerPoint presentation to a Word outline
convert PowerPoint presentation to a Word outline. © Wendy Russell

When converting PowerPoint presentations to Word, the fifth option is to print an outline of all the text in the PowerPoint presentation. No graphics are shown in the outline, but this view is the quickest to use when editing is needed.