Software & Apps MS Office Choosing a Primary Key Don't use a ZIP code or Social Security number by Mike Chapple Writer Former Lifewire writer Mike Chapple is an IT professional with more than 10 years' experience cybersecurity and extensive knowledge of SQL and database management. our editorial process Twitter Mike Chapple Updated on September 11, 2020 MS Office Word Excel Powerpoint Outlook Tweet Share Email Databases depend upon keys to store, sort, and compare or create relationships between records. If you’ve been around databases for a while, you’ve probably heard about different types of keys: primary keys, candidate keys, and foreign keys. When you create a new database table, you’re asked to select one primary key that will uniquely identify each record stored in that table. Why a Primary Key Is Important The selection of a primary key is one of the most critical decisions you’ll make in the design of a new database. The most important constraint is that you must ensure that the selected key is unique. If it’s possible that two records (past, present, or future) might share the same value for an attribute, it’s a poor choice for a primary key. Another important aspect of a primary key is its use by other tables that link to it in a relational database. In this aspect, a primary key acts as the target of a pointer. Because of these interdependencies, a primary key must exist when a record is created, and it can never change. Poor Choices for Primary Keys What some people might consider an obvious selection for a primary key could be a poor choice instead. Here are a few examples: ZIP codes do not make good primary keys for a table of towns. If you’re making a simple lookup table of cities, ZIP code seems to be a logical primary key. However, upon further investigation, you might realize that more than one town shares a ZIP code. For example, the New Jersey cities of Neptune, Neptune City, Tinton Falls, and Wall Township all share the 07753 ZIP code.Social Security numbers do not make good primary keys for many reasons. Most people consider their SSN private and do not want it clearly visible to database users. In addition, some people don’t have SSNs.Email addresses are also a poor choice for a primary key. Although they are unique, they could change over time. Furthermore, not everyone has an email address. What Makes a Good Primary Key So, how do you choose an effective primary key? In most cases, turn to your database system for support. A best practice in database design is to use an internally generated primary key. Your database management system can normally generate a unique identifier that has no meaning outside of the database system. For example, you might use the Microsoft Access AutoNumber data type to create a field called RecordID. The AutoNumber data type automatically increments the field each time you create a record. While the number itself is meaningless, it provides a reliable way to reference an individual record in queries. A good primary key is usually short, uses numbers, and avoids special characters or a mix of uppercase and lowercase characters to facilitate rapid database lookups and comparisons.