Change How Word Looks on Screen to Be More Productive

How do you change views in Word documents

Absorbed in his work.
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 Microsoft Word provides several ways to view a document you’re working on. Each is suitable for different aspects of working with the document, and some are better suited for multi-page documents than single pages. If you've always worked in the default view, you may find other views make you more productive.

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Changing Layouts Using the View Tab

Screenshot of View tab in Word

Word documents open in the Print Layout by default. Click the View tab on the ribbon and select one of the other layouts available at the left side of the screen to change the layout.

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Word Layout Options

Screenshot of Word document in Reading Mode view.

Current versions of Word provide the following layout options:

  • Print Layout is the default layout and the one you see most often.
  • Web Layout is suitable if you are designing a web page in Word. Web Layout view shows how your document will look like a web page.
  • Outline generates an outline version of the contents of the document. You can control the number of levels that are shown and whether the text is formatted. Outline view helps you organize and navigate through a lengthy document.
  • Draft view displays only basic text without any formatting or graphics. It is Word's equivalent of a plain text editor.
  • Read Mode hides the writing tools and menus, leaving leave more room for the document pages.
  • Focus Mode is a simplified view of the document without any distractions available in Office 365. If you need the ribbon, mouse to the top of the screen and the ribbon will drop down.
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Changing Layouts With the Icons Under the Document

Screenshot of View buttons on Word taskbar.

Another way to change layouts on the fly is to use the buttons at the bottom of the Word document window. The current layout icon is highlighted. To switch to a different layout, just click its icon.

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Other Ways to Change How Word Displays

Screenshot of Zoom on View tab in Word.

Also in the View tab are other ways to control how a Word document looks on screen. 

  • Zoom. The Zoom tool opens a dialog box you can use to specify the percentage of zoom you want. You can pick from Word-supplied choices or enter any percentage you like.
  • Zoom to 100% instantly returns the document to 100 percent size.
  • You can toggle between seeing One Page or Multiple Pages.
  • The Page Width option expands the width of the working document to the screen size, usually displaying only the top part of the document.
  • Options to display the Ruler or Gridlines on the current document are also on the View tab.
  • The Navigation Pane adds a column to the left of the document that holds thumbnails for every page. It is useful for navigating through documents that have more than one page.
  • The Split option allows you to display parts of two pages at the same time, which is useful when you want to copy text or graphics from one page and paste to another.