How to Change the Email Signature in Outlook for iOS

Edit your iPhone email signature in Outlook

What to Know

  • Tap your profile icon (or the three-line menu) > Settings > Signature. Add your new signature.
  • Toggle on Per Account Signature to set up a different email signature for a different account.
  • To temporarily use a different signature in a message, manually delete the current signature and add a new one.

This article explains how to change the Outlook email signature on your iPhone or iPad to something other than the default "Get Outlook for iOS" message. For example, add contact details, a quote, or any other information. Instructions cover the Outlook mobile app for iOS 12 and later.

Change the Email Signature in the Outlook iOS App

The Outlook mobile app for iOS supports Microsoft and non-Microsoft email accounts such as Gmail and Yahoo. You can use these instructions to change your Outlook, Gmail, Yahoo, and other email signatures as long as the account is listed inside the Outlook app.

To change your email signature in the Outlook app and make a different signature for each of your email accounts:

  1. Open the Outlook app, then tap your profile icon in the upper-left corner. In older iOS versions, tap the three-line menu.

  2. Tap Settings (the gear icon).

  3. Scroll to the Mail section.

  4. Tap Signature.

  5. In the Signature screen, erase the signature and enter a new signature. To set up a different email signature for a different account, turn on the Per Account Signature toggle switch.

    Screenshots of settings and signatures
  6. When you're done, tap the back arrow to return to the Settings screen.

  7. The new signature appears in the Signature section. If Per Account Signatures is enabled, the signature does not appear.

  8. Tap the Exit button to return to your mail.

Edit the Signature Temporarily

Another way to change your email signature in the Outlook app is to delete it from individual messages on an as-needed basis before you send the message. For example, if you made a custom signature, deleted the signature, or kept the original default signature, but want to change it for the email you're about to send.

To edit the signature on a per-email basis, scroll down the message until you reach the bottom where the signature is. Remove, edit, add more text, or delete the signature before sending it.

How to change the email signature in the Outlook iOS app
Yura Fresh / Unsplash

When you edit a signature this way, the updated signature is only applied to that message. If you start a new message, the signature stored in the settings will always take precedence.

  • How do I create a signature in Outlook?

    To create an email signature in Outlook, go to File > Options > Mail > Compose Messages > Signatures. Under Signatures and Stationery > Choose Default Signature, select your email account. Under Select signature to edit, select New, and enter your signature and select OK.

  • How do I add an image to an Outlook signature?

    To add an image to your Outlook signature, go to File > Options > Mail > Compose Messages > Signatures. In the Signatures and Stationery dialog box, select the signature you want to edit. In the Edit signature section, go to the Formatting toolbar and select Insert Picture. Navigate to and select your graphic or animation and select Insert.

  • How do I set up a reply signature in Outlook?

    To add a special signature for replies in Outlook, go to File > Options > Mail > Compose Messages > Signatures. Select the Replies/forwards drop-down arrow and choose the signature you want to add to messages you reply to or forward to other recipients. Select OK.

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