How to Change the Email Sender Name in Microsoft Outlook

How to change the From field in Microsoft Outlook

When you send an email in Outlook, the recipient sees your name in the From field. This could be your first and last name, a nickname, or even a business name. You can change this name to whatever you like without affecting the delivery of the email.

Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Office 365.

Change the Email Sender Name in Outlook

Here's how to change the sender name when you send an email in Outlook:

  1. Go to File and select Info.

  2. Select Account Settings > Account Settings.

    Screenshot of account settings in Outlook
  3. In the Account Settings dialog box, choose the email account you want to edit and select Change.

    Screenshot of selecting email account in Account Settings
  4. In the Your Name text box, enter the name you want to appear in the From line of your emails.

    Screenshot of changing name field in Outlook

    If you have a Microsoft Exchange account, you cannot change the display name. Contact your Exchange administrator to make this change.

  5. Select Next.

  6. Select Done.

When you send a new email from the account, the From field contains the display name you defined.

Screenshot of an email containing the new sender name

Change Sender While Composing Email

You can also customize the sender when composing a new email using Outlook. In this case, you'll select one of the multiple accounts you've set up in Outlook. Use this approach to change which account and name you're sending email from on the fly, no matter what account you opened the new email from.

To customize the sender when writing a new email:

  1. Go to Home and select New Email.

    Screenshot of sending a new email in Outlook
  2. Select the From dropdown arrow and choose the account that you want to show in the From field.

    Screenshot of selecting the From account in Outlook

    If you don't see the From field in the email compose window, go to Options and select From.

  3. The name you've defined for that account shows up in the From field when the recipient opens the email.

    Screenshot of receiving an email from a different account from Outlook

Change the Reply-to Address

An alternative to editing the From field is setting the Reply-to address. The Reply-to address receives replies to the original email.

To configure the Reply-to address:

  1. Go to File > Info.

  2. Select Account Settings > Account Settings.

    Screenshot of account settings in Outlook
  3. Choose the email account you want to change and select Change.

    Screenshot of selecting email account in Account Settings
  4. In the Reply-to address text box, enter the email address you want to receive replies to your messages.

    Screenshot of adding a reply-to to an email account
  5. Select Next.

  6. Select Done.

When the recipient replies to the email, the reply will go to the Reply-to email address you've specified.