How to Change the Email Sender Name in Microsoft Outlook

How to change the From field in Microsoft Outlook

What to Know

  • Go to File > Info > Account Settings > Account Settings. Choose email account and select Change. Next to Your name, enter a new name.
  • Change the Sender: When composing a message, go to Home > New Email. Select the From drop-down menu and choose an account.
  • Change the Reply-to address: Go to File > Info > Account Settings > Account Settings. Select Change and enter a new Reply-to address.

This article explains how to change your email sender name in Outlook. This is the name your recipient sees in the From field. We also cover changing the sender while composing an email and changing your Reply-to address. Instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Microsoft 365.

Change the Email Sender Name in Outlook

Here's how to change the sender name when you send an email in Outlook:

  1. Go to File and select Info.

  2. Select Account Settings > Account Settings.

    Select Account Settings > Account Settings.
  3. In the Account Settings dialog box, choose the email account you want to edit and select Change.

    In the Account Settings dialog box, choose the email account you want to edit and select Change.
  4. In the Your name text box, enter the name you want to appear in the From line of your emails.

    In the Your name text box, enter the name you want to appear in the From line of your emails.

    If you have a Microsoft Exchange account, you cannot change the display name. Contact your Exchange administrator to make this change.

  5. Select Next.

  6. Select Done.

  7. When you send a new email from the account, the From field contains the display name you defined.

    an email containing the new sender name

    Change Sender While Composing Email

    You can also customize the sender when composing a new email using Outlook. In this case, you'll select one of the multiple accounts you've set up in Outlook. Use this approach to change which account and name you're sending email from on the fly, no matter what account you opened the new email from.

    To customize the sender when writing a new email:

  8. Go to Home and select New Email.

    Go to Home and select New Email.
  9. Select the From drop-down menu and choose the account that you want to show in the From field.

    Select the From dropdown arrow and choose the account that you want to show in the From field.

    If you don't see the From field in the email compose window, go to Options and select From.

  10. The name you've defined for that account shows up in the From field when the recipient opens the email.

    receiving an email from a different account from Outlook

Change the Reply-to Address

An alternative to editing the From field is setting the Reply-to address. The Reply-to address receives replies to the original email.

To configure the Reply-to address:

  1. Go to File > Info.

  2. Select Account Settings > Account Settings.

    Select Account Settings > Account Settings.
  3. Choose the email account you want to change and select Change.

    Choose the email account you want to change and select Change.
  4. In the Reply-to address text box, enter the email address you want to receive replies to your messages.

    In the Reply-to address text box, enter the email address you want to receive replies to your messages.
  5. Select Next.

  6. Select Done. When the recipient replies to the email, the reply will go to the Reply-to email address you've specified.

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