Software & Apps MS Office How to Change the Email Sender Name in Microsoft Outlook How to change the From field in Microsoft Outlook by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on February 12, 2020 MS Office Outlook Word Excel Powerpoint Tweet Share Email When you send an email in Outlook, the recipient sees your name in the From field. This could be your first and last name, a nickname, or even a business name. You can change this name to whatever you like without affecting the delivery of the email. Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, and Outlook for Microsoft 365. Change the Email Sender Name in Outlook Here's how to change the sender name when you send an email in Outlook: Go to File and select Info. Select Account Settings > Account Settings. In the Account Settings dialog box, choose the email account you want to edit and select Change. In the Your Name text box, enter the name you want to appear in the From line of your emails. If you have a Microsoft Exchange account, you cannot change the display name. Contact your Exchange administrator to make this change. Select Next. Select Done. When you send a new email from the account, the From field contains the display name you defined. Change Sender While Composing Email You can also customize the sender when composing a new email using Outlook. In this case, you'll select one of the multiple accounts you've set up in Outlook. Use this approach to change which account and name you're sending email from on the fly, no matter what account you opened the new email from. To customize the sender when writing a new email: Go to Home and select New Email. Select the From dropdown arrow and choose the account that you want to show in the From field. If you don't see the From field in the email compose window, go to Options and select From. The name you've defined for that account shows up in the From field when the recipient opens the email. Change the Reply-to Address An alternative to editing the From field is setting the Reply-to address. The Reply-to address receives replies to the original email. To configure the Reply-to address: Go to File > Info. Select Account Settings > Account Settings. Choose the email account you want to change and select Change. In the Reply-to address text box, enter the email address you want to receive replies to your messages. Select Next. Select Done. When the recipient replies to the email, the reply will go to the Reply-to email address you've specified.