Change the Case of Text in PowerPoint Presentations

Already Entered Your Text? Use These Methods to Change the Case

Changing case in PowerPoint

Wendy Russell

PowerPoint supports two different methods for changing the case of text that you have already entered into your presentation. These methods are: 

  • Using shortcut keys on your keyboard
  • Using the Home tab Font section

Change Case Using Shortcut Keys

Keyboard shortcuts are useful for just about any program as a fast alternative to using the mouse. PowerPoint supports the Shift+F3 shortcut in Windows to toggle between the three most common selections for changing text case: uppercase (all caps), lowercase (no caps) and a version of title case (in which each word is capitalized).

Highlight the text to switch and press Shift+F3 to cycle between the settings.

Change Case Using the PowerPoint Ribbon

If you don't use keyboard shortcuts or use PowerPoint on a Mac, you can change the case of text in a presentation from the PowerPoint ribbon.

  1. Select the text.

  2. In the Font section of the Home tab on the ribbon, click the Change Case button, which displays an uppercase A and a lowercase a.

  3. Select your choice from the drop-down list from these five options:

    • Sentence case capitalizes the first letter in the selected sentence or bullet point.
    • lowercase converts the selected text to lowercase, without exception.
    • UPPERCASE converts the selected text to an all-caps setting. Numbers do not shift to punctuation symbols.
    • Capitalize Each Word causes the first letter of each word in the selected text to be capitalized. (This isn't true "title" case, which doesn't capitalize conjunctions, articles, and prepositions of fewer than four letters.)
    • tOGGLE cASE changes each letter of the selected text to the opposite of the current case. This is handy if you had inadvertently left the Caps Lock key switched on while you were typing.
  4. PowerPoint's case-changing tools are helpful but not foolproof. Using the Sentence case converter does not preserve the formatting of proper nouns, and Capitalize Each Word does exactly what it says, even if some words like a and of should remain lowercase in composition titles.

Considerations

The use of text case within PowerPoint presentations mixes a bit of art with a bit of science. Most people do not like all-caps text because it reminds them of "shouting by email," but the limited and strategic use of all-caps headers can set text apart on a slide. 

Within any given presentation, the chief virtue is consistency. All the slides should use text formatting, typography and spacing similarly. Varying things too often among the slides confuses the visual presentation and appears both messy and amateurish. Rules of thumb for self-editing your slides include:

  • Capitalize or punctuate all bullets or no bullets.
  • If you render a slide's header in Capitalize Each Word case, the case and punctuation of your bullets matter less than if you render your slide titles as short, complete sentences. Short-sentence titles usually look better with bullets presented as correctly formatted complete sentences.
  • Avoid rendering long blocks of text in UPPERCASE or Capitalize Each Word case.