How to Change the Account Order in Outlook

Organize your accounts in order by name or by moving them

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If you use Outlook to access multiple email accounts, you may wish to see them in a different order. If you use the unified Inbox in recent Outlook versions, you can receive mail sorted by email account.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; and Outlook for Office 365.

How to Change Account Order in Outlook

Starting with Office 2010, ordering how your email accounts show up in Outlook is just a matter of using your mouse to drag and drop accounts in the order you want them to display. This is much easier if you collapse accounts ahead of time to make them easier to sort.

Here's how that works:

  1. Open Outlook and collapse all accounts so that only the account names are visible.

    Screenshot of collapsing accounts in Outlook
  2. Click and hold the account you want to move, then drag the account up or down to a different position.

    Screenshot of moving accounts in Outlook
  3. When you close and reopen Outlook, the email accounts are sorted in the order you set.

    Screenshot of reordered accounts in Outlook
  4. To reorder the accounts again, drag an account name to move them around.

Change Account Order in Outlook 2007

For Outlook versions older than Outlook 2010, the standard order is that your default account is first, followed by the others in alphabetic order.

To reorder email accounts, rename the accounts starting with a number. Then, the alphabetical sorting will result in the account being displayed in your preferred order.

  1. Open the Outlook desktop app.

  2. Go to the File tab and select Info.

  3. Select Account Settings and choose Manage Profiles.

  4. In the Mail Setup dialog box, select Data Files.

    Screenshot of Manage Profiles in Outlook
  5. In the Account Settings window, select the Data Files tab.

    Screenshot of Data Files in Outlook
  6. Choose the account you want to rename and select Settings.

  7. Place a number in front of the account name in the order you want the account to display.

    Screenshot of renaming accounts in Outlook
  8. Select OK.

  9. Close the Account Settings dialog box.

  10. Close the Mail Setup dialog box.

  11. When you're done, the accounts in the main window are listed in the order that you numbered the account names.