Create a Calendar Event From an Email in Mac OS X Mail

Send dates and times from Mail to Calendar on Apple computers

Man at computer using Mac Calendar

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OS X Mail makes it easy to add events found in emails to Apple Calendar. With a little setup, you can send dates and times from the Mail application to your Apple Calendar automatically.

Instructions in this article apply to macOS High Sierra and macOS Mojave 10.14. Consider upgrading to the latest macOS if you're using an older version.

Create a Calendar Event From an Email in Mail

Siri often recognizes dates and times in emails, which makes creating new Calendar items fast and easy. You'll know when Siri recognizes a calendar item because there's a message above the email body. This message includes a Calendar icon and verbiage similar to "Siri found 1 event in this email" along with a date and time.

To add an event to your Calendar from inside Mail:

  1. Open the Mail app and select the message that contains the Siri suggestion.

  2. Select add to Calendar next to the Siri notification.

    Screenshot indicating a Siri Event Suggestion
  3. Select Details to edit the event and assign more information.

  4. In the Details pop-up screen, make changes to the event.

    Event Details in an apple calendar
    Siri Event Suggestion 

    These are a few of the items that can be changed:

    • Add or edit the event name, date, and time.
    • Add an alert, specify travel time, or set an event to occur periodically.
    • Add a location under the Event name.
    • Add a note or attach a file.
    • Choose a different calendar.
  5. Select Add To Calendar to accept the Siri event suggestion with your modifications.

  6. Mail adds a link to the email message in the Calendar entry. Select Show in Mail in the expanded Calendar entry to open the original email.

Send Events From OS X Mail to Calendar Automatically

To have Mail automatically add events to Calendar for you:

  1. Open Mail and go to Mail > Preferences.

  2. Select General.

  3. Select the Add invitations to Calendar automatically checkbox.

    screenshot of Mail Preferences Screen
  4. You can always go in later and edit the events manually in Calendar.

Create Events From Mail Manually

If Siri doesn't detect event information properly, or if you just want to add event information from your email to Calendar manually, follow these steps:

  1. Move the mouse cursor over a date, time, or street address in an email.

  2. Wait for an outline to appear around the text and then select the dropdown arrow that appears.

  3. Modify the entry as needed in the pop-up screen and select Add to Calendar.

The Add to Calendar option only appears if you have set up a Calendar account.

How to Disable Siri Event Suggestions in Mail

If for some reason you don’t want Siri to give you suggestions in Mail:

  1. Open the Apple menu.

  2. Select System Preferences > Siri > Siri Suggestions & Privacy.

  3. Clear the Mail checkbox.

Microsoft Exchange

If you use Microsoft Exchange, add events to your Apple Calendar using the buttons in the banner above the email message. When you select Accept, Decline or Maybe, OS X Mail notifies the sender and updates your calendar on the Exchange server. The change is reflected in your Apple Calendar the next time it syncs with the server.

As an alternative, Mail2iCal turns emails into calendar items as well.