Software & Apps MS Office The 5 Best Hidden Word Shortcuts of 2020 Up your Microsoft Word game with these quick shortcuts by Brenna Miles Writer Brenna Miles is a technology writer with a B.A. in Business Management and HR Management. She's been writing about technology for 6+ years. our editorial process Twitter LinkedIn Brenna Miles Updated on April 17, 2020 The Ultimate Guide to Keyboard Shortcuts The Ultimate Guide to Keyboard Shortcuts Introduction Windows Timesavers The Best Windows 10 Keyboard Shortcuts Essential Keyboard Shortcuts for Better Productivity How to Use the Shortcut Alt + Underline Shortcut to Create New Folders Essential Shortcuts for iTunes Mac, iOS & iPad Quick Tricks The Best Mac Shortcuts Keyboard Shortcuts for Finder Mac Startup Keyboard Shortcuts 18 Shortcuts for Apple's iOS Shortcuts App iPad Keyboard Tips and Smart Keyboard Shortcuts Android & iPhone Shortcuts The Best Android Shortcuts You Should Be Using Create and Use iPhone X Shortcuts Email Shortcuts The 30 Best Gmail Keyboard Shortcuts for 2020 How to Use Yahoo Mail Keyboard Shortcuts The Complete Apple Mail Shortcut List Shortcuts in iOS Mail Delete Shortcut Keys for Popular Email Programs How to Use Outlook.com Keyboard Shortcuts Create Text Snippets With Shortcuts in Mac OS X Mail Online & Browser Shortcuts Top 36 Shortcuts for Edge and IE 11 Keyboard Shortcuts: Google Chrome for Windows Create Web Page Shortcuts in Chrome for Windows Control Safari Windows With Keyboard Shortcuts Shortcuts for Safari Toolbars Shortcuts for Safari on OS X & Sierra Excel Shortcuts The 23 Best Excel Shortcuts Shortcut Excel's Fill Down Command Shortcut the Current Date/Time Formatting Numbers Adding Worksheets Shortcut to Saving Your Work Creating a Chart MAX Function Shortcut More Office Shortcuts Top 10 Microsoft Word Shortcuts The 5 Best Hidden Word Shortcuts Add Shortcut Keys to AutoText Entries Uppercase Shortcut Key How to Reset Keyboard Shortcuts in Word Shortcut to Speed Up PowerPoint Presentations Other Useful Shortcuts The Best Google Docs Shortcuts 18 Shortcuts for Linux Mint 18 Cinnamon Changing Linux Mint Cinnamon Shortcuts Fedora GNOME Keyboard Shortcuts Maya Keyboard Shortcuts Create or Reassign Keyboard Shortcuts in MS Office Useful Keyboard Shortcuts for Photoshop CC Time-Saving Fill Tool Shortcuts in Photoshop The 5 Most Useful GIMP Keyboard Shortcuts How to Use the GIMP Keyboard Shortcut Editor Shortcuts to Type a Tilde Mark Tweet Share Email Sometimes, you can benefit from a little extra boost beyond the tools in the toolbar. Microsoft Word is full of hidden shortcuts you can use to enhance your productivity and get things done faster. Here are our favorites. The instructions in this article apply to Word 2019, Word 2016, and Word for Mac. Save Your Own Word Formatting Do you ever use Microsoft Word to create the same document over and over? Perhaps you create weekly staff reports or a monthly newsletter. Whatever the case may be, you can easily create these documents by saving your own formatting in Word. Want to save more than your own formatting? You can create your own Word template to use when creating future documents. This allows you to save the document in its entirety, instead of the formatting of your text. From the document you wish to save as a new format, select the Styles Pane, located all the way to the right of your toolbar. Select New Style towards the top of the Styles Pane. In this window, enter the new name for your formatting in the box provided. Name your formatting template something that explains what it's used for. Be as specific as possible so you can find it later. Select OK. Now, you have a Quick Style that's easily accessible from the Styles Pane when you need it again! When you want to use the formatting, select it from the Styles Pane. That's it! Word Shortcuts to Fix Multiple Mistakes At Once Have you made a mistake in the spelling of a word you've used throughout your document? You don't have to go through the document and fix it by hand. Instead, use Word's Find and Replace tool to fix each mistake at the same time. How to Use Find and Replace on Word for Mac In your document, click Edit > Find > Replace. In the Find and Replace window, enter the word you want to replace in the first text box, then enter the word you want to replace it with in the second box. You can use the find and replace tool for more than just words. In fact, in the same box you enter your word to replace, click the dropdown to see different formatting options (such as paragraph marks) you can replace too. To replace them one at a time, click Replace. To replace them all at one time, click Replace All. It's always best to go back and check that the correct changes were made, especially when you're creating critical documents. Continue this process with other errors until you're finished. How to Use Find and Replace on Word for Windows In your document, locate the Home tab. Next, select Replace. Using the Find What box, enter the phrase you want to replace. In the Replace With box, enter your new text. Select Replace to replace one error, or select Replace All to replace all errors at once. How to Quickly View More Information About Your Word Document When word count and other details about your document matter, there's an easier way to view it than clicking through different screens and menus. In your document, locate the toolbar at the bottom of your Word document window. Here, you'll see the page number, word count, etc. The traditional method of viewing this information requires multiple clicks into the Tools section in Word. This method uses one simple click. Select the word count tool. Here, you'll see more information about your document such as character count, paragraph count and more. That's it! Pin a Commonly Used Document File in Word Is there a Word document you frequently use for reference or as a template? You can easily pin that document to your recent files folder for easy access whenever you need it. If you're inside of a current document, select File. You don't have to be in a current document to access the Recents section. Simply open Word and proceed to the next step. Select Recent, then scroll until you find the document you want to pin, or search for it using the search box. Once you locate the document you want to pin, select the Pin icon to the right of the document. To see your pinned documents, select Pinned at the top of the Recent window. To remove a document from the Pinned section, simply select the Pin icon again. Now, you have your important documents at your fingertips at all times. Want to do even more using Microsoft Word? Start by trying out keyboard shortcuts on Mac or Windows to speed up the document creation process, or insert a table to quickly organize your critical data. Microsoft Word is extremely intuitive for the user, making it easy to create documents fast, but that doesn't mean you can't use these simple hacks to move even faster.