Email, Messaging, & Video Calls Email 44 44 people found this article helpful Master Gmail With These Tips, Tricks, and Tutorials How to get more out of Gmail by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on April 15, 2020 Email Gmail Yahoo! Mail Tweet Share Email Gmail is Google's wildly popular — and free — email service. You can create a Gmail account easily and get started organizing your email messages, but some of its coolest features aren't immediately apparent. Use these tips and techniques to get the most out of your Gmail account. jayk7 / Getty Images How to Recover a Forgotten Gmail Password Can't get into your Gmail account because none of the passwords you think you remember work? Here's how to authenticate and set a new Gmail password to get back into your account. How to Contact Gmail Support Is your Gmail broken? Here's where to report your problem and get help directly from Google via email or through a public forum. How to Access Gmail in iPhone Mail You can open Gmail in your iPhone's Safari app, but where's the fun in that compared to the comfort of a dedicated email application? Here's how to set up a Gmail or Google Apps email account in iPhone Mail. How to Delete Your Gmail Account Want to get rid of a Gmail account? Instead of letting it expire, find out how to delete your Gmail account right now. How to Add an Image to Your Gmail Signature Want to include a logo or other image with the branding and personalization of your every email? Here's how to add a graphic to your Gmail signature. How to Set Up and Use Email Templates in Gmail Type your standard replies to standard questions again — once. Then save them as templates in Gmail to be used over and over again in new messages or replies. Size Limits for Attachments and Messages in Gmail Gmail has a maximum size limitation for messages and attachments you send and receive. Attachments and messages you send cannot add up to more than 25MB in size; however, you can receive messages up to 50MB in size. If you want to send larger files, like videos, through Gmail, you can use Google Drive (Google's cloud storage service) to help. How to Change Your Gmail Password Make it difficult for hackers to break into your Gmail account by changing your password periodically. How to Create a Google Calendar Event From a Gmail Message If you get an email that says "dinner tonight at 7.30pm - fettuccine w/ truffles," creating an event plus reminder in Google Calendar right from Gmail is a snap. All the details are pre-entered. How to Send Large Files Using Google Drive Upload large files up to 10GB to Google Drive right from Gmail's email composition screen where you would usually attach documents, and have it insert a link into the message that recipients can use to download the file easily. How to Change Your Gmail Time Zone If you're in a different time zone than your Gmail shows, you can update your Gmail account's time zone setting to ensure you don't get confused or fall out of sync when messages are sent and received. How to Block a Sender in Gmail Are you getting nothing but jokes you did not ask for and amazing stories you don't read from a particular sender? Here's how to block in Gmail and have all the offender's mail sent to the Trash folder or another location or later review. How to Delete a Contact From Gmail Want to get rid of a contact you erroneously entered? Need to clean your address book of client details that are kept elsewhere? Here's how to remove an email address from your Gmail contacts. How to Send an Email to Undisclosed Recipients When you want to send an email to several people but don't want to expose the email addresses of every addressee, the Bcc field in Gmail is all you need. Move or Copy Mail From One Gmail Account to Another You have a new Gmail account. You also have an old Gmail account. Here's how to move all mail (including sent messages) from the latter to the former effortlessly. How to Collect Mail From Other POP Accounts in Gmail You can set up Gmail to be your one-stop email service by setting Gmail to download email messages from up to five other existing email accounts. How to Forward Gmail to Another Email Address Automatically Have Gmail forward incoming messages to any email address automatically, so that you can read them at your old email account in your old email program, for example. You can even instruct Gmail to keep an archived copy of forwarded mail for search purposes. How to Access Yahoo Mail in Gmail Use your Yahoo Mail in Gmail. With a Yahoo Mail account, you can set up Gmail to download new messages and send new mail (and replies) using the Yahoo Mail address. How to Search Mail in Gmail When knowing that a message is somewhere in the vast archives of your Gmail account is not enough, the search begins. You can stumble from term to guessed term or employ Gmail's advanced search operators to guide your search smartly. How to Find All Unread Emails Inboxes can become cluttered and overwhelming places. When this happens, Gmail shines by helping you organize and filter messages. One way is to display only your unread messages; a short search trick is all it takes. How to Add an Invitation to an Email Gmail makes setting up events and meetings easy. You can send an email and create an event in your Google Calendar while inviting all recipients of the message all at the same time. How to Set Swiping to Delete or Archive Gmail in iPhone Mail Want your swipe to delete, not archive and keep mail in iPhone Mail? Here's how to make iPhone Mail delete messages when you swipe them, even for Gmail accounts. How to Add Multiple Contacts to a Group List If you have a list of people, such as from an email's Cc line, and you want to add them to a group for swift addressing in Gmail, you can add them all to the group in one fast go. How to Send a Group Email Address a message to a list of recipients in Gmail. Using groups, Gmail suggests group names as you type, enabling you to send emails quickly to multiple recipients. How to Add a Signature in Gmail Have Gmail automatically append a few lines of text, such as contact information or an advertisement for your business, to emails you compose. How to Access a Gmail Account With Outlook Outlook is great for reading and sending mail through your Gmail account. The setup is easy, too. How to Access a Gmail Account in Mac Mail Gmail and Mac OS X Mail work together well. Here's how to set up Mail on a Mac to send and receive mail through your Gmail account. How to Block a Sender and Let Them Know You Did In Gmail, set up a rule that not only moves emails from a specific sender from your inbox but also replies with a message, notifying the sender of the block. How to Add a Sender to Your Gmail Address Book Got an email and want to add its sender to your address book? Here's how to turn senders into Gmail contacts quickly. How to Export Your Gmail Contacts Save all your Gmail contacts to your hard disk in condensed form. You can then import them into another Gmail account or another email program. How to Save an Email as an EML File Save an individual email to your desktop, move it to another email program, or forward it as an attachment; here's how to export messages as .eml files in Gmail. How to Add a Reading Pane to Gmail If you prefer to read your emails while still keeping your overview on screen, you can add a preview pane to Gmail and read messages in it, choosing a widescreen layout or a traditional one. How to Change the New Mail Sound for Gmail Want to hear when new mail arrives in your Gmail account? Want to hear something extraordinary? Here's how to specify the sound to play when new Gmail messages come in. How to Sync Your Mac Contacts With Gmail Address Book Contacts in Mac Mail and Gmail can be set up to synchronize and keep your contacts consistent. How to Change Background Color and Text Font, Size, and Color Make your fine print small and your birthday greetings colorful. Here's how to change the font face, size, and color, and how to choose a background color for highlighting in Gmail. How to See Which Services You've Granted Access to Your Gmail Could your Gmail account still be accessed by sites and services you once tried but don't use anymore? Here's how to find out who has access to your Gmail email and address book, and how to revoke access. How to Import Your Yahoo Mail Messages and Contacts Switch from Yahoo Mail to Gmail and keep all your mail, folders, and contacts by importing your messages and your address book, and turn folders into labels, too. How to Forward Gmail Email Using Filters Forward your Gmail email using filters. Send incoming messages automatically to other email addresses or forward only select messages. Secure Your Gmail Account With Two-Step Authentication Two-step authentication is a more secure way to protect your Gmail account from hackers. Here's how to set up Gmail so that it requires a code for login that comes through your phone and is valid only for a short time. How to Access Gmail Using IMAP in Your Favorite Email Program Gmail IMAP provides seamless access to all your Gmail messages in any email program or mobile device and makes your labels appear as folders, too. How to Select an Email Account to Reply Through in iPhone Mail Do you aggregate all your email accounts in Gmail and want to reply smartly from the correct address and keep your sent mail organized at Gmail, all in iPhone Mail? Here's how. How to Set Up an Out-of-Office Auto-Reply While you're away from computers and internet connections, set Gmail reply to the messages you receive, letting senders know you're unavailable and when you'll be able to respond. How to Create a Gmail Application-Specific Password for POP/IMAP You can enable two-step authentication to keep your Gmail account secure while still allowing an email program to access it via IMAP or POP. Here's how to create application-specific Gmail passwords, which are hard to guess and easily revoked at any time. How to Access Gmail With Any Email Client Via POP Use your desktop email client with your Gmail account by downloading messages via regular POP access. You can still have all your Gmail archived and searchable on the web or delete retrieved mail automatically. How to Open and Access Gmail Contacts Want to add, edit, or delete an address book entry in Gmail? Here's how to go to Gmail Contacts. How to Forward a Complete Thread of Emails If an entire conversation is worth forwarding, you don't have to do it one email at a time in Gmail; you can send them together.