Top 50 Most Popular Gmail Tips, Tricks and Tutorials

Fifty must-know Gmail tips in one place.

Know Everything about Gmail, and the Essentials First

If they know something about Gmail that you don't know, their advantage will be short-lived, because here are the 50 Gmail tips and techniques most frequently requested. If you have a Gmail account, get the most out of it.

Of course, you may also want to know some things everybody else does not yet know:

1
How to Create a Gmail Account

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Want a new email address? A smart web interface and spam filter for your existing email account? A space to back up or archive old mail? Here's how to create and set up a new Gmail account.

2
How to Delete Your Gmail Account

Want to get rid of a Gmail account? Instead of letting it expire, find out how to delete your Gmail account right now.

3
How to Recover a Forgotten Gmail Password

Can't get into your Gmail account because none of the passwords you think you remember work? Here's how to authenticate and set a new Gmail password to get back into your account.

4
Move or Copy Mail from One Gmail Account to Another (Using Only Gmail)

You have a new Gmail account. You also have an old Gmail account. Here's how to move all mail (including sent messages) from the latter to the former effortlessly.

5
How to Set Up and Use Email Templates in Gmail

Type your standard replies to standard questions again — once. Then save them as templates in Gmail to be used over and over again in new messages or replies.

6
How to Contact Gmail Support

Gmail is broken? Here's where to report your issue and get help directly from Google via email or through a public forum.

7
How to Access Gmail in iPhone Mail

You can open Gmail in your iPhone's Safari, but what's that compared to the concentrated comfort of a dedicated email application? Here's how to set up a Gmail or Google Apps email account in iPhone Mail.

8
How to Add an Image to Your Gmail Signature

Want to include a logo or other image with the branding and personalization of your every email? Here's how to add a graphic to your Gmail signature.

9
How to Create a Google Calendar Event from a Message in Gmail

If you get an email that says "dinner tonight at 7.30pm - fettuccine w/ truffles" (this, or something better), creating an event plus reminder in Google Calendar right from Gmail is a snap. All the details are pre-entered!

10
Message and Attachment Size Limits in Gmail

Gmail lets you send and receive messages (and attached files) only to a certain size. Find out how to get your files to the desired destination nevertheless.

11
How to Correct Your Gmail Time Zone

The sun rises while the email says it's noon? Chances are the sun is not wrong. Here's how to align your Gmail time zone with it.

12
How to Get Certain Email Statistics in Gmail

Do you know how many many emails you sent last month? Do you know how many you received? Do you know which day was the busiest for email? Gmail does, and it can let you know in monthly reports including certain email statistics such as the numbers of incoming and outgoing messages for each day and who you emailed most.

13
How to Change Your Gmail Password

Make it difficult for hackers to break into your Gmail account for any extended period of time by changing your password periodically.

14
How to Block a Sender in Gmail

Are you getting nothing but jokes you did not ask for and amazing stories you don't read from a particular sender? Here's how to block them in Gmail and have all their mail sent right to the "Trash" folder, or at least out of the way for later review.

15
How to Collect Mail from Other POP Accounts in Gmail

Wish you could use Gmail for all your email? Here's how to make Gmail download mail from up to five existing POP accounts.

16
How to Delete a Contact from Gmail

Want to get rid of a contact erroneously entered? Need to clean your address book of client details now kept elsewhere? Here's how to remove an email address from your Gmail contacts.

17
How to Send an Email to Undisclosed Recipients from Gmail

If you want to send an email to a number of people but do it so that the email addresses of all these people are not shared with other recipients, a little trick and the Bcc: field in Gmail are all you need.

18
How to Forward Gmail to Another Email Address

Have Gmail forward incoming messages to any email address automatically to read them at your old email account in your old email program, for example. You can even make Gmail keep an archived copy of forwarded mail for search.

19
How to Access Yahoo! Mail in Gmail

Use your Yahoo! Mail in Gmail. With a Yahoo! Mail Plus account, here's how to set up Gmail to download new messages and let you send new mail (and replies) using the Yahoo! Mail address.

20
How to Find All Unread Mail in Gmail

Want to see all—and only—your unread messages in Gmail? A short search does the sweet trick.

21
How to Add an Invitation to an Email in Gmail

If you just send an email in Gmail, you can add an event to your Google Calendar and invite all recipients of the message to it at the same time and automatically, too.

22
How to Make Swiping Delete (or Archive) for Gmail in iPhone Mail

Want your swipe to delete, not archive and keep mail in iPhone Mail? Here's how to make iPhone Mail really delete messages when you swipe them, even for Gmail accounts.

23
How to Send a Message to a Group Fast in Gmail

Address a message to a list of recipients in Gmail by typing but one name.

24
How to Add a Signature in Gmail

Have Gmail append a few lines of text (sharing contact info or advertising your business) to emails you compose automatically.

25
How to Access a Gmail Account in Windows Live Mail

Windows Live Mail desktop is great for reading and sending mail in your Gmail account. Good thing setting up Gmail in Windows Live Mail desktop is so easy, too.

26
How to Search Mail in Gmail

When knowing that a message is somewhere in the vast archives of your Gmail account is not enough, the search begins. Now you can stumble from term to guessed term, or you employ Gmail's amazing advanced search operators smartly to guide your search.

27
How to Access a Gmail Account in OS X Mail

Double the elegance: Gmail and Mac OS X Mail work together blissfully. Here's how to set up Mac OS X Mail to receive mail from your Gmail account and send through it.

28
How to Block a Sender and Let Them Know You Did in Gmail

In Gmail, set up a rule that will not only move from your inbox emails from a sender but reply with a message, too, letting them know about the block.

29
How to Add Recipients to a Gmail Group Fast

Got a list of people — say, from an email's Cc: line — you want to add to a group for swift addressing in Gmail? Here's how to add them all to the group in one fast go.

30
How to Add a Sender to Your Gmail Address Book Fast

Got an email and want to add its sender to your address book? Here's how to turn senders into Gmail contacts with speed and but little effort.

31
How to Export Your Gmail Contacts

Save all the contacts so conveniently collected in your Gmail address book to your hard disk in condensed form. You can import them into another Gmail account or another email program.

32
How to Save an Email as an EML File in Gmail

Save an individual email to your desktop, move it to an email program or forward it as an attachment: here's how to export messages as .eml files in Gmail.

33
How to Send Big (Up to 10 GB) Files with Gmail Using Google Drive

Upload large files to Google Drive right from Gmail's email composition screen (where you would also attach documents) and have it insert a link into the message that lets recipients download them easily as they please.

34
How to Add a Reading Pane to Gmail

Like to read your email and have an inbox overview, too? Here's how to add a preview pane to Gmail and read messages in it, choosing a widescreen layout or a traditional one as you prefer.

35
How to Change the New Mail Sound for Gmail

Want to hear when new mail arrives in your Gmail account? Want to hear something special? Here's how to specify the sound to play when new Gmail messages come in.

36
How to Sync Your Mac OS X Mail Address Book with Google Gmail Contacts

Contacts in Mac OS X Mail and contacts in Gmail, updating each other? Here's how to set up Mac OS X Address Book and Google Gmail contact synchronization.

37
How to Access Gmail with Outlook Express

When Outlook Express and Gmail meet (somewhere between Mountain View and Redmond), you can send and receive Gmail messages in Outlook Express.

38
How to Change Font Face, Size, Color and Background Color in Gmail

Make your fine print small and your birthday greetings colorful: here's how to change the font face, its size and color as well as choose a background color for highlighting in Gmail.

39
How to Find Out Who (Or What) Is Accessing Your Gmail

Could your Gmail account still be accessed by sites and services you once tried but don't use any more? Here's how to find out who has access to your Gmail email and address book, and how to stop them from reading, labeling and more by revoking access.

40
How to Import Your Yahoo! Mail Messages and Contacts Into Gmail

Switch from Yahoo! Mail to Gmail and keep all your mail, folders and contacts? Here's how to import your messages as well as your address book from Yahoo! Mail into Gmail and turn folders into labels, too.

41
How to Forward Gmail Email Using Filters

Want to forward all your Gmail email to multiple addresses, or just special messages to your mobile phone perhaps? Here's how to have Gmail filters forward exactly the mail you want to wherever you can use it best.

42
Secure Your Gmail Account with Two-Step Authentication (Password + Phone)

Want to protect your Gmail account with a second security layer after the password? Here's how to set up Gmail so it requires a code for login that comes through your phone and is valid only for a short time.

43
How to Enable Gmail Via IMAP in Your Email Program

Gmail IMAP provides seamless access to all your Gmail messages in any email program or mobile device and makes your labels appear as folders, too.

44
How to Add Bcc Recipients in Gmail

Send a message from Gmail to multiple recipients (or copy yourself) while hiding some or all of the email addresses from the prying eyes of the other addressees.

45
How to Use a Gmail Account with Multiple Email Addresses in iPhone Mail

Do you aggregate all your email accounts in Gmail and want to reply smartly from the correct address and keep your sent mail organized at Gmail — and do it all in iPhone Mail? Here's how.

46
How to Set Up an Out-of-Office Vacation Auto-Reply in Gmail

While you're away from computers and internet connections, let Gmail reply to the messages you receive to inform senders about your absence and when you'll be able to get back to them.

47
How to Get a Password to Access Gmail by POP/IMAP

Want to enable 2-step authentication to keep your Gmail account secure and still allow an email program to access it via IMAP or POP using but a password? Find out here how to create application-specific Gmail passwords—hard to guess and easily revoked at any time.

48
How to Access Gmail with any Email Client via POP

Use all the power of your desktop email client with your Gmail account by downloading messages via regular POP access. You can still have all your Gmail archived and searchable on the web or delete retrieved mail automatically.

49
How to Open and Access Gmail Contacts

Looking to add, edit or delete an address book entry in Gmail? Here's how to go to Gmail Contacts—and if it's just for looking.

50
How to Forward a Complete Thread of Emails in Gmail

If an entire conversation is worth forwarding, you don't have to do it one email at a time in Gmail.