Email, Messaging, & Video Calls Email 44 44 people found this article helpful Top 50 Most Popular Email Tips, Tricks and Secrets By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated October 15, 2019 Slight of hand tricks. Crossett Library; CC BY-NC-SA 2.0 license Email Yahoo! Mail Gmail Tweet Share Email Learn something new about spam, find clever tricks for your email program or service and discover amazing secrets. Here are the 50 most popular and essential email tips. 01 of 50 How to Create a Gmail Account Want a new email address? A smart web interface and spam filter for your existing email account? A space to back up or archive old mail? Here's how to create and set up a new Gmail account. 02 of 50 How to Delete Your Gmail Account Want to get rid of a Gmail account? Instead of letting it expire, find out how to delete your Gmail account right now. 03 of 50 How to Change Your Yahoo! Mail Password Do you think somebody may have guessed your Yahoo! Mail password? Change it now, and then change and change again, to help keep your Yahoo! Mail account secure. 04 of 50 How to Delete Your Yahoo! Mail Account Close your Yahoo! Mail account to delete all messages, folders and address book data (and other Yahoo! services). 05 of 50 How to Create an Outlook.com Email Account Get a new email address at outlook.com, live.com or hotmail.com—and the Outlook.com account that goes with it, of course. 06 of 50 How to Set Up an Out of Office Vacation Auto-Reply in Outlook While you are away from the computer, Outlook can automatically reply to incoming mail with a pre-written message telling senders when you'll be able to reply individually. 07 of 50 How to Move or Copy Mail from One Gmail Account to Another (Using Only Gmail) You have a new Gmail account. You also have an old Gmail account. Here's how to move all mail (including sent messages) from the latter to the former effortlessly. 08 of 50 How to Recover Lost or Deleted Yahoo! Mail Messages Messages have inexplicably disappeared from your Yahoo! Mail account? You emptied the "Trash" folder with an important message inside? Here's how to undelete mail and recover lost messages by restoring Yahoo! Mail to a previous state. 09 of 50 How to Make iPhone Mail Sync More, All, or Less Mail Wondering where all your old emails have gone or wishing iPhone Mail would show only the most recent? Here's how to choose how much mail iPhone Mail downloads from an Exchange email account. 10 of 50 How to Insert a Graphic or Animation in Your Outlook Email Signature Make the signature appended to your emails in Outlook a richer experience by adding graphics, animations, and logos. 11 of 50 How to Recover a Forgotten Gmail Password Can't get into your Gmail account because none of the passwords you think you remember work? Here's how to authenticate and set a new Gmail password to get back into your account. 12 of 50 How to Send Email from a PHP Script Using SMTP Authentication (and SSL) Now the email from your PHP script won't send. Now it will. Here's how to make PHP send emails even through mail servers that require authentication (and, optionally, SSL encryption). 13 of 50 How to Recover a Forgotten Yahoo! Mail Password Not all is lost if your Yahoo! Mail password is lost. 14 of 50 How to Recover a Forgotten iCloud Mail Password Horrified, frustrated and locked out of your iCloud Mail account? Find out here what steps to take to reset the password and regain access to your email. 15 of 50 How to Change your iCloud Mail Password Keep your iCloud Mail account and address secure by updating your password. Here's how. 16 of 50 How to Create an Email Signature in Outlook Set up a short piece of text containing essential contact information, a tag line or maybe an ad or quotation to be inserted in every email you send from Outlook. 17 of 50 How to Forward Outlook.com Mail to Another Email Address Have Outlook Mail on the web forward to another email address. You can have all new mail forwarded or set up filters to redirect only certain emails. 18 of 50 How to Set Up and Use Email Templates in Gmail Type your standard replies to standard questions again—once. Then save them as templates in Gmail to be used over and over again in new messages or replies. 19 of 50 How to Access Gmail in iPhone Mail For a dedicated email experience under iOS, set up a Gmail or Google Apps email account in iPhone Mail. 20 of 50 How to Send an Email to Undisclosed Recipients in Outlook If you want to send an email to a group of people but keep their email addresses hidden, send it to "Undisclosed recipients" in Outlook. 21 of 50 How to View Archived Mail and Messages in Facebook Messages Archived mail does not appear in your Facebook Messages inbox or "Other" folders. Find out how to still access and search these conversations. 22 of 50 Know When Your Yahoo! Mail Account Will Become Inactive and Be Deleted Could your Yahoo! Mail address and account be at peril? After a certain time without usage, Yahoo! may inactivate and eventually delete it. 23 of 50 How to Send an Email to Undisclosed Recipients Do you want to send an email to a number of people quickly, but without having each recipient's name show up for everybody? Here's how to send an email message to undisclosed recipients. 24 of 50 How to Block a Sender by Email Address in Outlook Mail on the Web Block senders in Outlook Mail on the Web at Outlook.com and ban their messages from your inbox. When you have a message at hand, blocking (and deleting) is particularly easy. You can also block any address or domain manually, though. 25 of 50 How to Add an Image to Your Gmail Signature Want to include a logo or other image with the branding and personalization of your every email? Here's how to add a graphic to your Gmail signature. 26 of 50 How to Contact Gmail Support Know where to report your issue with Gmail and get help directly from Google via email or through a public forum. 27 of 50 How to Insert an Image Inline in an Email with Outlook If you want to include your photos, sketches or other images in your email messages directly (instead of as attachments), here's how to do it in Outlook. 28 of 50 How to Pick Folders to Push in iPhone Mail Push email is not for the Inbox alone. Here's how to have any Exchange folders' contents pushed to your iPhone Mail. 29 of 50 Message and Attachment Size Limits in Gmail Gmail lets you send and receive messages (and attached files) only to a certain size. Find out how to get your files to the desired destination nevertheless. 30 of 50 How to Prevent Winmail.dat Attachments from Being Sent in Outlook Beat application/ms-tnef and winmail.dat. Here's how to configure Outlook to make sure it does not send mysterious and inexplicable winmail.dat attachments with your emails to unsuspectingly confused recipients. 31 of 50 How to Send Email from a PHP Script One function is all you need to send an email from a PHP script. 32 of 50 How to Forward Yahoo! Mail to Another Email Address Receive all your Yahoo! Mail messages at another email address. 33 of 50 How to Contact Yahoo! Mail Support You have a found a bug in Yahoo! Mail or an issue to report? Here's how and where to contact Yahoo! Mail support to get help from the source. 34 of 50 How to Access Windows Live Hotmail with Mac OS X Mail Fetch and read and reply to Windows Live Hotmail messages from within Mac OS X Mail. 35 of 50 How to Recover a Forgotten GMX Mail Password Forgot the password to your GMX Mail account? With a secondary, contact address, resetting the password and getting back your account is a breeze. 36 of 50 How to Create a Calendar Event From a Message in Gmail Learn how to use the information in an email to create a Google Calendar event right from Gmail with all the essential data pre-filled. 37 of 50 How to Create Folders to Organize Mail in Outlook.com Add custom folders to store messages in Outlook.com. With sub-folders, you can set them up in a hierarchy to boot. 38 of 50 How to Import Your Yahoo! Mail Messages and Contacts Into Gmail Here's how to import your messages as well as your address book from Yahoo! Mail into Gmail and turn folders into labels, too. 39 of 50 How to Collect Mail from Other POP Accounts in Gmail Wish you could use Gmail for all your email? Here's how to make Gmail download mail from up to five existing POP accounts. 40 of 50 How to Block a Sender in Gmail Have all a sender's message go to the "Trash" (or out of your inbox's way) silently and automatically in Gmail. 41 of 50 How to Archive Mail and Messages Fast in Facebook Keep your inbox slim and yourself happy by archiving messages with which you've dealt. In Facebook Messages, archiving conversations and emails is easy. 42 of 50 How to Access Yahoo! Mail in Gmail Use your Yahoo! Mail in Gmail. With a Yahoo! Mail Plus account, here's how to set up Gmail to download new messages and let you send new mail (and replies) using the Yahoo! Mail address. 43 of 50 How to Forward Gmail to Another Email Address Have Gmail forward incoming messages to any email address automatically to read them at your old email account in your old email program. 44 of 50 How to Delete a Contact from Gmail Want to get rid of a contact erroneously entered? Need to clean your address book of client details now kept elsewhere? Here's how to remove an email address from your Gmail contacts. 45 of 50 How to Add a Background Image to a Message in Outlook Learn how to give your emails a colorful and original background in Outlook by adding an image. 46 of 50 How to Send an Email to Undisclosed Recipients from Gmail If you want to send an email to a number of people but do it so that the email addresses of all these people are not shared with other recipients, a little trick and the Bcc: field in Gmail are all you need. 47 of 50 How to Find the Folders in Which Mac OS X Mail Stores Your Emails Know where to look when you want to back up your Mac OS X Mail mailboxes. Here's how to find out where they store your emails. 48 of 50 How to Change the Default Font Face and Size in Outlook Specify the precise font, font style, and color to use by default for emails in Outlook. 49 of 50 How to Find All Unread Messages in Gmail Want to see all—and only—your unread messages in Gmail? A short search does the sweet trick. 50 of 50 Curious about Your Gmail Stats? Do you know how many emails you sent last month? Do you know how many you received? Do you know which day was the busiest for email? Gmail does, and it can let you know in monthly reports including certain email statistics such as the numbers of incoming and outgoing messages for each day and who you emailed most.