The Best Apple Mail Tips and Tricks

Re-Making Apple Mail to Fit Your Needs

Apple Mail has been the de-facto standard for email clients almost since the early days of OS X. Since then, many Mac email clients have come and gone, but Apple Mail remains.

Apple Mail is quite versatile, with plenty of options and features. Even so, most users love to customize it, and eke out one more feature. For all you tweakers, here is our list of Apple Mail tips and tricks.

Keep an Eye on Important Email Messages
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You can use the flag feature in Apple Mail to mark important email messages for later reference. We'll show you how to turn the flag feature on and off in this quick tip.

In addition, you can combine this tip with smart mailboxes (outlined in the tip Find Messages Quickly in Apple Mail) to have a mailbox that shows just the messages you have flagged. More »

Find Messages Quickly in Apple Mail using Smart MailBoxes
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The search function in Apple Mail is surprisingly slow and unwieldy at times. If you need to find certain email messages quickly, use Smart Mailboxes instead. More »

Click and Drag to Customize the Apple Mail Toolbar
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The default Apple Mail interface is clean and easy to use, but you might want to tweak it a bit to make it just right. We'll show you how to customize the Mail toolbar. More »

Take Control of Your Email in Mail
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You can save time and ease your stress level by using the Rules feature in Apple Mail to organize incoming email. We'll show you how in this quick tip. More »

Organize Your Apple Mail With Mailboxes
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The first step to taking control of your email is to organize it. We'll show you how to organize your email messages in Apple Mail by creating mailboxes. More »

Create Notes or To-Do's in Apple Mail
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If you're using OS X Snow Leopard or OS X Lion you can make use of Apple Mail Notes and To-Do's to keep reminders of appointments and tasks just a click away. You can also integrate notes and reminders with iCal.

Unfortunately the nifty integration of Mail and Notes was removed in OS X Mountain Lion and later. More »

Pump Up Your Email With Apple Mail Stationery
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Apple Mail can make your life, or at least your email messages, more colorful, with a number of stationery options to choose from.  More »

Use Mail's BCC Feature to Send Emails to a Group
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When you send email messages to a group in Apple Mail, use the BCC (blind carbon copy) option to protect everyone's privacy.  More »

Add a Signature to Your Email Messages in Apple Mail
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You can save yourself at least a few minutes a day by creating a signature to use in your email messages in Apple Mail. You can even create multiple signatures and switch between them. More »

Add a Photo to an Email Message
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You can add a photo to an email message in Apple Mail without launching iPhoto. This tip shows you how to use the Photo Browser in Mail. More »

Set Up Apple Mail Rules
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Apple Mail rules allow you to set up conditions and actions that tell Apple Mail how to process incoming messages. With Apple Mail rules, you can automate and organize your email for a better workflow. More »

Filter Spam With Apple Mail
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Apple Mail has a built-in spam filter with a respectably high level of accuracy. You can use it to set suspected spam aside to check later, or to whisk junk mail out of your sight, never to be seen again. More »

Gmail logo
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Apple's Mail is one of the most intuitive email applications currently available for Macs. It can easily handle Gmail and other web-based email accounts. More »

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Apple Mail can easily handle AOL and other web-based email accounts. This guide will walk you through the process of setting up Apple Mail to handle your AOL email account. More »

Moving Apple Mail: Transfer Your Apple Mail to a New Mac
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Moving your Apple Mail to a new Mac, or to a new, clean install of the OS, may seem like a difficult task but it actually only requires saving three items and moving them to the new destination. More »

Fix Apple Mail Problems With These Troubleshooting Guides
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Troubleshooting Apple Mail can seem like a difficult process at first, but Apple provides some built-in troubleshooting tools that can help you get your Mail application up and running quickly.

When you're having trouble with Mail, check out our Apple Mail Troubleshooting guides, which we've gathered in one place for quick access. More »