How to Back Up a Computer to an External Hard Drive

You can back up important folders or the entire system

What to Know

  • Back-up folders: Click the Start menu and type "backup." Under Backup Settings, select Add a drive > More options > select your important files.
  • Back up the entire system: Open the Control Panel > Backup and Restore (Windows 7) > Create a system image wizard. Choose a drive to save the backup.

This article will explain how to perform a partial or full backup of your Windows-based PC.

Types of Computer Backups

There are two types of backups you can perform, depending on your needs.

  • Partial Backup: This is where you only back up important files and folders and nothing else.
  • Full Backup: Take a complete "clone" of your entire system, including the OS settings, essential files, and everything else on your hard drive.

How to Take a Partial Backup of Your Computer

If you only care about keeping specific files and folders on your computer backed up, you can automatically save all of these to an external hard drive at a regular time interval of your choosing.

While a partial backup of your Windows 10 computer won't protect your operating system settings, it will save all of your important files without consuming too much storage space. It's a more efficient and convenient way to protect files you can reinstall onto a recovered Windows 10 computer should you ever need to reinstall Windows 10.

  1. Select the Start menu and type "backup." Select Backup settings to open the Backup area of your computer's System Settings area.

    Backup settings highlighted from the Windows Start menu
  2. Under the Back up using File History section, select Add a drive to choose the external hard drive you want to use for your file history backups.

    Add a drive highlighted from Windows Backup settings
  3. Doing this opens a Select a drive popup listing all external drives you have connected to your computer. Select the external drive where you want to back up your important files and folders.

    Selecting a drive for backup from Windows Backup settings
  4. You will now see Automatically back up my files enabled. It will use a default list of files and folders most users want to keep backed up. To add more files and folders, select More options under the toggle.

    Automatically back up my files toggled on in Windows Backup settings
  5. Review the folders under Back up these folders. If any are missing from the list, select Add a folder and then browse and choose the additional folders you want to include.

    The Add a folder option highlighted from Windows Backup options

    If there are any folders listed that you don't want to include, select it and then select Remove to remove that folder from the list.

How to Take a System Backup of Your Computer

If you want to take a complete backup of your entire Windows 10 system, this is called a "system image." You can save this system image to an external hard drive for safekeeping off of your computer's internal drive. Should you ever need to recover your computer, you can use this system image to recover your operating system and all settings.

Taking a full system backup requires much more space than a partial backup which only includes files and folders. The size requirement depends on your system files, so make sure to clear out the cache and log files to reduce this space requirement. Expect to use over 200 GB for this backup, so you'll need an external hard drive with free space of 250 GB or more.

  1. Type "control panel" and select the Control Panel app.

    Control Panel app highlighted from Windows Start menu
  2. In the Control Panel, select Backup and Restore (Windows 7).

    Backup and Restore highlighted from Windows Control Panel
  3. Select Create a system image from the left navigation menu.

    Create a system image option highlighted from Windows Control Panel options
  4. In the Create a system image popup window, select your attached external hard drive in the On a hard disk dropdown.

    Drop-down menu for selecting a hard drive for creating a system image on Windows
  5. In the next window, you'll see a list of system partitions that will be backed up as part of the system backup on the external hard drive. Select Start backup to begin the backup process.

    Starting a system image backup on Windows
  6. Depending on the size of your system, the entire backup process may take a while. Give it time and check back later. Once the backup is complete, you can disconnect the external drive and store it in a safe location.

FAQ
  • How can I use an external hard drive for backup and storage?

    If you have enough space on your external drive, it's possible to use the same device for full computer backups and storing specific files. Otherwise, you may want to consider separate hard drives: one drive for moving files to save space on your computer and the other for backups. On Macs using Time Machine, you'll need to create a new APFS volume on the external hard drive to use part of it for backups and another portion for other file storage. 

  • How do I back up my Mac to an external hard drive?

    Use Time Machine to back up your Mac to an external drive. Connect the drive and set it as your preferred backup drive from System Preferences > Time Machine > Select Backup Disk. From there, you can choose manual or automated backups that start at a specific interval when you connect the external drive to your Mac. To back up essential files, you can manually move them to your external drive or use iCloud.

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