Software & Apps MS Office 326 326 people found this article helpful Filter One Sender's Mail to a Certain Folder in Outlook Manage your messages with personalized folders for important email by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on May 17, 2020 MS Office Outlook Word Excel Powerpoint Tweet Share Email In Microsoft Outlook, creating a rule that files all mail from a specific address to a certain folder is easy. If you make a rule on your computer or on Outlook.com, the same rule is saved and applies on the other platform. Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, 2007; Outlook for Microsoft 365; and Outlook on the web. The steps to filter emails may be slightly different in Outlook for Mac. How to Forward Emails to a Folder in Outlook 2019 and 2016 To send messages from a particular sender to a designated folder: Open an email from the sender whose messages you want to filter. Go to Message and select Rules > Create Rule. In the Create Rule dialog box, select the From [sender] check box. In the Do the following section, select the Move the item to folder check box. In the Rules and Alerts dialog box, choose the folder where incoming messages from the sender will be moved. To create a new folder, select New, enter a name for the folder, and select OK. Select OK when you're done. New emails you receive from the specified sender are stored in the folder you selected. How to Filter Emails in Outlook on the Web To send messages from a particular sender to a designated folder using the web version of Outlook for Microsoft 365: Sign in at Outlook.com and select Settings (the gear icon in the upper-right corner). Select View all Outlook settings. In the Settings window, go to Mail, select Rules, then choose Add new rule. Enter a name for your rule. Select the Add a condition dropdown arrow, select From, then enter the sender's email address. Select the Add an action dropdown arrow, choose Move to, then select the target folder. Select Save. Incoming emails from that sender automatically move to the folder you selected. How to Forward Emails to a Folder in Outlook 2013 Forwarding incoming emails to a specific folder in Outlook 2013 is very similar to later versions of Outlook, with some small variations. Follow these steps to create a similar rule in Outlook 2013. Open the email from the sender you want to filter.Go to the Home tab.Select Rules > Always Move Messages From: [Sender].Highlight the target folder.Select OK. How to Filter Emails in Outlook 2010 and Outlook 2007 To instruct Outlook 2010 and Outlook 2007 to file a particular sender's messages automatically: Right-click a message from the sender whose messages you want to filter.In Outlook 2010, select Rules > Create Rule. In Outlook 2007, select Create Rule then select the From Sender check box.Select the Move the item to folder check box.Choose Select Folder.Highlight the desired target folder.Select OK twice to finish. To move all existing messages from the sender located in the current folder to the filter's target folder, select the Run this rule now on messages already in the current folder check box and select OK.