How to Automatically Cc: and Bcc: All Email You Send in Outlook

Use this automatic Cc trick to archive all your sent mail

What to Know

  • Outlook 2010 and up: Go to File > Info > Manage Rules & Alerts > Email Rules > New Rule. Set up a rule following steps in this article.
  • Outlook 2007: Go to Tools > Rules and Alerts > New Rule > Check messages after sending > Next and follow the steps in this article.

This article explains how to automatically Cc all the email you send in Outlook 2019, 2016, 2013, 2010, and Outlook for Microsoft 365. Separate instructions are supplied for Outlook 2007.

Automatically Cc All Mail You Send in Outlook 2010 and Newer

Outlook's Sent Items folder is perfect for keeping copies of all emails you have sent. While that's ideal for some situations, what if you want to archive all your mail for different email accounts, or you need to carbon-copy your boss in an ongoing series of messages?

Outlook can automatically carbon-copy (cc) or blind carbon-copy (bcc) any address (or more than one) you specify on every message you send, with whatever criteria you establish. 

To have Outlook deliver a copy of each email you send to a certain address (or addresses) via Cc:

  1. Click File in your Outlook Inbox.

    File menu in Outlook
  2. Go to the info category.

  3. Make sure the account for which you want to set up automatic Cc copies is selected under Account Information.

  4. Click Manage Rules & Alerts.

    Manage Rules & Alerts button in Outlook
  5. Go to the Email Rules tab.

  6. Click New Rule.

    New Rule button in Outlook Rules and Alerts dialog
  7. For Step 1: Select a template, make sure Apply rule on messages I send is selected (under Start from a blank rule).

    Apply rule on messages I send in Rules Wizard
  8. Click Next.

  9. Click Next again.

    You can pick criteria for the messages you want to copy via Cc. If you select nothing, all emails are added the Cc recipients.

    Next button in Rules Wizard for Outlook
  10. If you are prompted:

    Under This rule will be applied to every message you send. Is this correct?, click Yes.

    Yes button to apply to every message you send
  11. Under Step 1: Select action(s), make sure Cc the message to people or public group is checked.

    Cc the message to people or public group option in Rules Wizard
  12.  Under Step 2: Edit the rule description, click people or public group.

    people or public group link in Rules Wizard
  13. Double-click any recipients (or lists) from your address book, or enter email addresses directly under To; these addresses will receive the Cc copies.

    Separate email addresses under To with semicolons (;).

    List of emails to CC to in Outlook
  14. Click OK.

  15. Now click Next.

  16. Optionally, specify any exceptions to the Cc sending rule under Are there any exceptions?

  17. Click Next.

  18. Name the rule something that makes sense to what it's doing, like Automatic Cc, or keep the default name.

    Rule naming field in Rules Wizard
  19. Typically, make sure Run this rule now on messages already in "Inbox" is not checked.

  20. Click Finish.

    Finish button in Rules Wizard
  21. Click OK.

  22. Select OK again to return to Outlook.

    OK button in confirmation dialog for Rules Wizard in Outlook

Automatically Cc All Mail in Outlook 2007

Illustration of a person setting the Cc field in email
Derek Abella / Lifewire

To send a carbon copy of all mail you send in Outlook to a particular email address:

  1. Select Tools > Rules and Alerts from the menu.

  2. Click New Rule.

  3. Highlight Check messages after sending.

  4. Click Next.

  5. Click Next again to copy all mail you send.

    You can define any combination of criteria to copy only certain messages before clicking Next.

  6. If you specified no filtering criteria, click Yes.

  7. Under Step 1: Select action(s), make sure Cc the message to people or distribution list is checked.

  8. Click people or distribution lists under Step 2: Edit the rule description.

  9. Double-click contacts or lists from your address book or type an email address under To.

    Separate multiple addresses with semicolons (;).

  10. Click OK.

  11. Click Next.

  12. Click Next again.

  13. Precede the email address already entered under Step 1: Specify a name for this rule with "Cc: "

  14. Click Finish.

  15. Click OK.

Automatically Bcc All Mail You Send

You can send automatic Bcc copies (whose recipients, unlike Cc recipients, are hidden from all other addressees) in Outlook using automatic Bcc add-ons, such as one made by Ablebits.

  • How do I auto-forward messages in Outlook?

    To automatically forward your Outlook messages, select the Settings gear icon > View all Outlook settings > Mail > Forwarding > turn on Enable forwarding. Enter the email address you want messages forwarded to > Save.

  • How do I set up auto-reply in Outlook?

    To set up automatic replies in Outlook, first create an email template for your auto-reply, then open Settings > View all Outlook settings. Select Mail > Automatic replies > turn on the toggle next to Turn on automatic replies > enter your auto-reply message > Save.

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