How to Automatically Cc: and Bcc: All Email You Send in Outlook

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Outlook can automatically carbon-copy (cc) or blind carob-copy (bcc) any address you specify on every message your send with whatever criteria you establish. 

Want to Protect Your Archive?

Outlook's Sent Items folder is perfect for keeping copies of all emails you have sent. While that's ideal for some situations, what if you want to archive all your mail at a different email account, or you need to carbon-copy your boss in an ongoing series of messages?

With a simple rule, you can make Outlook send a Cc: copy of all mail you create to a specific email address (or more than one) automatically.

Automatically Cc: All Mail You Send in Outlook

To have Outlook deliver a copy of each email you send to a certain address (or addresses) via Cc:

  1. Click File in your Outlook Inbox.
  2. Go to the info category.
  3. Make sure the account for which you want to set up automatic Cc copies is selected under Account Information.
  4. Click Manage Rules & Alerts.
  5. Go to the E-mail Rules tab.
  6. Click New Rule….
  7. Make sure Apply rule on messages I send is selected (under Start from a blank rule) for Step 1: Select a template.
  8. Click Next >.
  9. Click Next > again.
    • You can pick criteria for the messages you want to copy via Cc; if you select nothing,  however, all emails will be added the Cc: recipients.
  10. If you are prompted:
    1. Click Yes under This rule will be applied to every message you send. Is this correct?.
  1. Make sure Cc the message to people or public group is checked under Step 1: Select action(s).
  2. Click people or public group under Step 2: Edit the rule description.
  3. Double-click any recipients (or lists) from your address book, or enter email addresses directly under To ->; these addresses will receive the Cc: copies.
    • Separate email addresses under To -> with semicolons (;).
  1. Click OK.
  2. Now click Next >.
  3. Optionally, specific any exceptions to the Cc: sending rule under Are there any exceptions?.
  4. Click Next >.
  5. Typically, precede the email address or addresses entered under Step 1: Specify a name for this rule with something like "Automatically Cc ".
  6. Also typically, make sure Run this rule now on messages already in "Inbox" is not checked.
  7. Click Finish.
  8. Now click OK.

Automatically Cc: All Mail in Outlook 2007

To send a carbon-copy of all mail you send in Outlook to a particular email address:

  1. Select Tools | Rules and Alerts... from the menu.
  2. Click New Rule....
  3. Highlight Check messages after sending.
  4. Click Next >.
  5. Click Next > again to copy all mail you send.
    1. You can define any combination of criteria to copy only certain messages before clicking Next >.
  6. If you specified no filtering criteria, click Yes.
  7. Make sure Cc the message to people or distribution list is checked under Step 1: Select action(s).
  8. Click people or distribution lists under Step 2: Edit the rule description.
  9. Double-click contacts or lists from your address book or type an email address under To ->.
    1. Separate multiple addresses with semicolons (;).
  10. Click OK.
  11. Click Next >.
  12. Click Next > again.
  13. Precede the email address already entered under Step 1: Specify a name for this rule with "Cc: ".
  1. Click Finish.
  2. Click OK.

Automatically Bcc: All Mail You Send in Outlook

You can send automatic Bcc: copies (whose recipients, unlike Cc: recipients, will be hidden from all other addressees) in Outlook using automatic Bcc add-ons.