How to Create App Passwords for Outlook.com For Easier Sign-in

Set up app passwords for Outlook.com to bypass two-step authentication

Password message on computer screen
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To keep your Outlook.com account secure, two-step authentication, which requires both a password and a code generated on your phone, is an invaluable tool. Email programs that log onto Outlook.com via POP don't support security codes for two-step verification, though. Thus, you need a workaround to access your email account this way.

However, you can set up specific Outlook.com passwords for use in email programs that work with two-step authentication. You can create a new POP password for each application, and if anything malicious happens, all the passwords are automatically disabled easily and fast.

When you also create app passwords for Outlook.com IMAP and POP access, it ensures that even though you're accessing Outlook.com externally, your account remains secure.

Set Up Application-Specific Passwords for Outlook.com

Here's how to create a new password for an email program to log in to your Outlook.com account even when you have two-step verification enabled.

  1. Select your name or avatar in Outlook.com's top navigation bar. Click My Account or View Account.

    Screenshot of My Account menu in Outlook.com
  2. Scroll down and click Update under the Security section.

    Screenshot of the Security section under the Outlook account
  3. On the Security basics screen, click more security options at the bottom.

    You might need to provide your email password before viewing these settings.

    Screenshot of more security settings in the Security basics menu
  4. Scroll down and click Set up two-step verification.

    Screenshot of set up two step authentication in Outlook
  5. Launch the Set up two-step verification wizard by clicking Next. Follow the instructions to enable two-step verification.

    One way to save time when syncing email apps with your Outlook account is to set up the Microsoft Authenticator app on your phone. Then all you need to do is tap an approval notification to give an app access to your Outlook account. No password or code is required.

    Screenshot of setting up two-setp verification
  6. On the third step of the wizard, you'll see an option to get app passwords for your mobile email apps, for Android, iPhone, or BlackBerry. Click the relevant link to get the password for your email app.

    Screenshot of getting your email app password
  7. Follow the on-screen instructions to finish setup on your smartphone or tablet. Once you have an app password set up, you can use it in your app, or change it whenever you want.

Use Your Outlook.com App Password

Now you're ready to use your app password. To access Outlook.com emails in another email program, you first need to enable POP access.

Then you'll have to add your Outlook account to an email program such as Gmail and login with your regular password.

If you use the Microsoft Authenticator app, you can authorize the sign-in from there.

Once you've synced your email app with your Outlook account, you'll never need to sign into your Outlook account again, even with two-factor authentication enabled.

Change Your Outlook.com App Password

In case you change your mind or are worried about a security issue, you can change your app password from your Outlook account.

  1. Select your name or avatar in Outlook.com's top navigation bar. Click My Account or View Account.

  2. Scroll down and click Update under the Security section. On the Security basics screen, click more security options at the bottom.

  3. On the Additional security options screen, you'll now see an App passwords section.

    Screenshot of the app passwords section in Outlook security settings
  4. Click Create a new app password. Outlook will generate a new app password that you can use with your synced apps to reconnect with your Outlook account.

Disable Application-Specific Passwords in Outlook.com

You can delete application passwords associated with your Outlook.com account and prevent log-in using them.

  1. In Outlook.com, go to My Account > Security > more security options to get to the Additional security options page.

  2. Under App passwords, click Remove existing app passwords.

    Screenshot of the Remove existing app passwords option in Outlook
  3. All passwords you have set up for your Outlook.com account will be disabled. You cannot delete specific passwords and will have to change the Outlook.com POP passwords in all your email programs.

  4. Select Remove.

    Screenshot of removing app passwords
  5. Now you've disabled all of the previous account access authorizations.