8 Advanced Google Keep Tips and Tricks

of 09

Maximize Google Keep with 8 Tips and Tricks for Advanced Users

Advanced Google Keep Tips and Tricks. (c) Cindy Grigg

Google Keep is a straight-forward app, but the following tips and tricks can help this note-taking app be even more convenient to use. 

Click through this quick slide show to learn these for yourself.

You may also be interested in:

of 09

12 Zippy Keyboard Shortcuts for Google Keep

Google Keep for Web. (c) Screenshot by Cindy Grigg, Courtesy of Google

You may be interested in keyboard shortcuts to get your ideas down even more quickly in the web version of Google Keep.

In addition to this tutorial series, this is a quick way to blast through what Keep can do as well! 

Try these shortcuts: 

  • c - create new note
  • o - open selected note
  • Enter - edit note
  • Esc - close a note
  • j - go to previous note
  • k - go to next note
  • n - go to previous list item
  • p - go to next list item
  • Ctrl or Command then g - switch between list and grid view
  • / - search
  • e - archive a note
  • # - delete a note
of 09

Set Up Multiple Accounts in Google Keep for Android

Multiple Google Accounts. (c) Screenshot by Cindy Grigg, Courtesy of Google

If you want Google Keep notes for different areas of your life to be separated, setting up multiple accounts is the answer.

Do this by setting up different Google accounts. For example, you could set up an account for business and another account for your personal life.

You can then switch between the two accounts from within the same browser window. 

For details, visit Google's Multiple Accounts page, but you should be able to just select your profile in the upper right and select Add Account.

of 09

The Google Keep Home Screen Widgets

Google Keep Home Screen Widget in Google Play. (c) Screenshot by Cindy Grigg, Courtesy of Google

Some devices will allow you to place a Google Keep widget on your home screen or even a lock screen. 

This makes it that much simpler to create a new note from a home screen or even a lock screen, or to see information in key notes such as to-do lists or other reminders.

of 09

Send Notes to Gmail Using 'Note to Self' for Google Keep

Woman Using Mobile Voice Commands. (c) Sam Edwards / OJO Images / Getty Images

You might already know that you can voice command your Android device's 'Note to Self' feature thanks to Google Now, to send a given voice note to Gmail. Here's an interesting workaround that lets some users send the note to Google Keep instead.

You can reset the default 'Note to Self' command by selecting Settings - Apps - Gmail.

Then, for Launch By Default select Clear Defaults.

Now create a new note. Say "Ok, Google Now" then "Note to Self". You can then edit this note and choose a new destination of other apps installed, including Keep.


of 09

Archive or Restore Notes in Google Keep

Archive or Delete Notes in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

You can drag notes off the screen to archive them in Google Keep. Archiving is different than permanently deleting. Archived notes stay in Google Keep but are kept behind the scenes. Check here for more detail on this.

If you change your mind later, simply go to the Menu (upper left) and look at the Archive, where you can Restore a note back to the main Keep page. 

of 09

Change Language Settings in Google Keep

Change Language in Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Google

You can change language settings in Google Keep by changing your Google Drive language.

Click on your profile picture in the upper right of the web interface, for example, then Account, then Languages. My image shows how the interface language changed to French, but notice that my actual notes do not change from English. 

of 09

Consider Beyondpad for Expanding Google Keep

Beyondpad for Google Keep. (c) Screenshot by Cindy Grigg, Courtesy of Beyondpad

Consider Beyondpad if you love the Google Keep interface. You may want more bells and whistles, namely:

  • List dropdowns and more options
  • Unique tagging options
  • Templates

Visit beyondpad.com for more details. 

of 09

Consider Google Keep for Wear OS

Wearable Tech. (c) JGI / Jamie Grill / Blend Images / Getty Images

To mix fashion and productivity, consider using Google Keep on an Wear OS (formerly Android Wear) device. 

This type of solution can also connect to your Android phone.

Ready for more?