Adding a PowerPoint Callout to a Slide

Image-heavy PowerPoint presentations sometimes benefit from adding a special box, called a callout, to the slide. This callout offers additional information and sets itself apart visually from the rest of the content by means of different fonts, colors and shading. Callouts usually point to the object they're highlighting.

01
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Use a PowerPoint Callout to Add Focus Text

Insert a PowerPoint callout
© Wendy Russell

A PowerPoint callout is one of the many Shapes available in the Drawing section of the Home tab on the ribbon.

  1. Click the drop-down arrow to see all the available shapes. The Callout section is near the bottom of the list.
  2. Select the Callout of your choice. Your mouse pointer will change to a "cross" shape.
02
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Insert the PowerPoint Callout and Add Text

Click and drag the mouse to add the PowerPoint callout to the slide
© Wendy Russell
  1. Hold the mouse button as you drag to create the shape of the PowerPoint callout.
  2. Release the mouse button when the callout is close to the desired shape and size. You can resize it later.
  3. Click the mouse in the center of the callout and type the callout text.
03
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Resize a PowerPoint Callout

Resize a PowerPoint callout
© Wendy Russell

If the PowerPoint callout is either too small or too large, resize it.

  1. Click the border of the callout.
  2. Click and drag one of the selection handles to achieve the desired size. (Using a corner selection handle will maintain the proportions of the PowerPoint callout.) Repeat if necessary.
04
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Change the Fill Color of the PowerPoint Callout

Change fill color of PowerPoint callout
© Wendy Russell
  1. Click the border of the PowerPoint callout if it is not already selected.
  2. In the Drawing section of the Home tab of the ribbon, click the drop-down arrow for Shape Fill.
  3. Select one of the colors displayed, or choose one of the many other fill options, such as picture, gradient or texture.
  4. The new fill color will be applied to the selected PowerPoint callout.
05
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Choose a New Font Color for the PowerPoint Callout

Change font color of PowerPoint callout
© Wendy Russell
  1. Select the PowerPoint callout by clicking on the border.
  2. In the Font section of the Home tab of the ribbon, note the color of the line under the A button. This is the current color of the font.
  • If this color is to your liking, click the A button. The current font color will be applied to the text in the PowerPoint callout.
  • If you would like a different font color, click the tiny drop down arrow next to the A to reveal the font color options. Make your selection. This new font color will be applied to the text of the PowerPoint callout.
06
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Direct the PowerPoint Callout Pointer to the Correct Object

Change pointer direction of PowerPoint callout
© Wendy Russell

The PowerPoint callout pointer will vary in size depending on the choice you made. To direct the callout pointer to the correct object:

  1. Click the border of the PowerPoint callout to select it, if it is not already selected.
  2. Note the yellow diamond at the tip of the callout pointer. Drag this yellow diamond to point to the correct object. It will stretch and possibly reorient itself.
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Completed Slide with PowerPoint Callouts

Use PowerPoint callouts to enhance PowerPoint slides
Image © Wendy Russell

The completed slide showing PowerPoint callouts that have been changed to reflect a different fill color, different font color and pointing to correct objects.

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