How to Use Excel Shortcuts to Add Worksheets

A man using a spreadsheet program on a computer.

Hero Images/Getty Images

When you want to quickly add new worksheets to your Excel workbooks, use a shortcut. Whether you are more comfortable with the mouse or the keyboard, there's an option to best suit your workflow.

Instructions in this article apply to Excel 2019, 2016, 2013, 2010, and 2007.

Insert Single Worksheets with Keyboard Shortcuts

There are two different keyboard key combinations you can use to insert a new worksheet in Excel: Shift+F11 and Alt+Shift+F1. Choose the keyboard shortcut that is most comfortable for you to access.

To insert a worksheet using Shift+F11, follow these steps:

  1. Press and hold the Shift key on the keyboard.

  2. Press and release the F11 key.

  3. Release the Shift key. A new worksheet is inserted into the current workbook to the left of all existing worksheets.

    Screenshot of Microsoft Excel, general overview.
  4. To add multiple worksheets, press Shift+F11 for each additional worksheet.

Insert Multiple Worksheets with Keyboard Shortcuts

To add multiple worksheets at one time using the above keyboard shortcuts, highlight the number of existing worksheet tabs to tell Excel how many new sheets are to be added before applying the keyboard shortcut.

The selected worksheet tabs must be adjacent to each other for this method to work.

To select multiple sheets, use the Shift key and your mouse or use one of these keyboard shortcuts:

  • Ctrl+Shift+PgDn selects sheets to the right.
  • Ctrl+Shift+PgUp selects sheets to the left.

Here's an example of how to insert three new worksheets:

  1. Select one worksheet tab in the workbook to highlight it.

  2. Press and hold Ctrl+Shift.

  3. Press and release the PgDn key twice to highlight the two sheets to the right. Three sheets are highlighted.

  4. Press Shift+F11 to insert the new worksheets (see the instructions above if you need help). Three new worksheets are added to the workbook to the left of the existing worksheets.

Insert Single Worksheets with the Sheet Tabs

To add a single worksheet using the mouse, select New Sheet. You'll find it next to the sheet tabs at the bottom of the Excel screen. The new sheet is inserted to the right of the currently active sheet.

Screen of Microsoft Excel, adding new sheet via tab.

In Excel 2010 and 2007, the New Sheet icon is an image of a worksheet but still located next to the sheet tabs at the bottom of the screen.

Insert Multiple Worksheets with the Sheet Tabs

While it is possible to add multiple worksheets by selecting New Sheet several times, there is another way using a dialog box. With this method, the new worksheets are added to the right of all existing worksheets.

To use the Insert dialog box to add multiple worksheets:

  1. Select a sheet tab to highlight it.

  2. Press and hold the Shift key.

  3. Select additional adjacent sheet tabs to highlight them. Highlight the same number of sheet tabs as the number of new sheets you want to add.

  4. Right-click on the last sheet tab you selected and select Insert to open the Insert dialog box.

  5. Select Worksheet in the Insert dialog box.

  6. Select OK to add the new sheets and close the dialog box.

Insert Single Worksheets with the Ribbon Bar

Another method to add a new worksheet is to use the Insert option located on the Home tab of the ribbon bar in Excel. If you're more comfortable with visual controls, you may find this option the easiest.

Follow these steps to insert a single worksheet using the Insert command:

  1. Select the Home tab.

  2. Select the Insert drop-down arrow to open the drop-down menu of options.

    Screen of Microsoft Excel, insert sheets via ribbon bar.
  3. Select Insert Sheet to add a new sheet to the left of the active sheet.

Insert Multiple Worksheets with the Ribbon Bar

It's also possible to insert multiple worksheet using the Insert command on the ribbon bar.

Here's how:

  1. Select a sheet tab to highlight it.

  2. Press and hold the Shift key.

  3. Select additional adjacent sheet tabs to highlight them. Highlight the same number of sheet tabs as the number of new sheets you want to add.

  4. Select Home.

  5. Select the Insert drop-down arrow to open the drop-down menu of options.

  6. Select Insert Sheet to add the new worksheets to the left of the active sheet.