How to Add Text to a PDF File

This article explains how to make changes to a PDF using Word for Microsoft 365, Word 2019, 2016, 2013, and 2010 or using a free PDF editor.

Add Text to a PDF File Using Microsoft Word

One way to change text in a PDF file is to open it in MS Word. Here's how it works.

1. Open File Explorer and browse to the PDF file you want to alter. Right-click the file title and select Open with. From the list that appears, choose Microsoft Word.

   

2. Word opens and a message appears explaining that the file's appearance may change. Select OK.

   

3. Add to or edit the text as needed.

   

4. From the ribbon, select File > Save As. In the Save As dialog box, navigate to the folder where you want to save the PDF. From the Save as type dropdown box, select PDF. Select Save.

   You may be required to change the location or file name before the file can be saved.

   

5. The new PDF file launches for you to review.

   

Add Text to a PDF File Using a Free Editor

You can also add or change the text in a PDF file using a free editor. Here, we demonstrate Sedja PDF Editor, which is compatible with both Windows and macOS.

1. Launch your favorite browser and navigate to Sejda's Online PDF Editor. Select Upload PDF file.

   

2. Navigate to the PDF file you want to alter and select Open.

   

3. Make your desired changes, then select Apply changes.

   

4. The next screen gives you the option to download the file to your hard drive, Dropbox, OneDrive, or Google Drive; to share or print the file; to rename the file, or continue with the next task. Select the option you'd like to use and follow the instructions from there.

   

5. Open the PDF file to verify that your changes have been applied.