How to Add Tasks to Google Calendar

Stay organized and on schedule with Google Tasks

What to Know

  • Google Tasks lets you integrate task lists with Google Calendar.
  • Click the Tasks icon, Add a task, enter a description and choose a date to add it to the calendar.
  • Get it on your desktop through Gmail and Google Calendar or on mobile with the free app from Google Play or the App Store.

Instructions in this article apply to the web, Android, and iOS versions of Google Tasks, Gmail, and Google Calendar. Google Tasks works in all major web browsers.

How to Add a Task From Calendar on a Computer

When working on your desktop, it's easy to access Google Tasks from Google Calendar. Create task lists and add new tasks as needed.

  1. Open Google Calendar, preferably with the Chrome browser, and log in if prompted.

  2. Click the Tasks icon in the right panel.

    If you don't see the Tasks icon but do see Reminders, select the menu to the right of Reminders and choose Switch to Tasks.

    Tasks button in Google Calendar on macOS version of Chrome
  3. Select Add a task.

    Add a task button in Google Calendar via macOS version of Chrome
  4. Enter a description of the task.

    Adding a task to Google Calendar.

Work With Your To-Do List

Managing Google Tasks is straightforward. Choose a date in the properties of the task to add the task to your Google Calendar. To reorder the tasks in the list, drag a task up or down the list. When a task is complete, put a check in the circle to the left of the task to categorize it into a Completed section.

To edit a Google Task, select Edit details (the pencil icon) to add a description, add a date and time, add subtasks, or move the task to a different task list.

Make Multiple Task Lists

To keep track of different types of tasks, such as work tasks and home tasks, or tasks within separate projects, create multiple task lists in Google Calendar to organize them. Select the arrow next to the list name at the top of the Tasks window, and then choose Create new list. Switch between your different Google Tasks lists from this menu.

Create new list menu item in Google Tasks via Google Calendar

Move Tasks to Another List

If you change your mind about where a task belongs, move the task from one list to another. To move a task into another list, highlight the task and press Shift+Enter, or click the pencil icon next to its name. Select the list name, and from the drop-down menu, choose the list to which you want to move this task.

Add Google Tasks From Your Android or iOS Device

Completing tasks while on the go is critical. Google created an app for Google Tasks so the tool is accessible on iOS and Android devices. Google Tasks syncs with existing to-do lists automatically if you’re signed in to a Google account.

Adding tasks on a mobile device works similar to adding tasks through Google Calendar. Tap the plus-sign button to create a task. Tap the task to add subtasks or add a due date or description. Arrange the tasks by tapping and dragging.

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