How to Add Tasks to Google Calendar

Stay organized and on schedule with Google Tasks

Studio shot of notebook with list of things to do
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Google provides an easy way to integrate a to-do or task list with your Google Calendar by using Google Tasks. Tasks started out in both Gmail and Calendar, but now Google Tasks is just a feature of Google Calendar. You can also use your Android phone to create tasks and set reminders. 

Launch Google Tasks on a Computer

  1. Log in to your Google Calendar account from the web, preferably with the Chrome browser.
  1. Click the menu icon at the top of the Chrome screen and select the Calendar icon from the fly-out screen.
  2. To open tasks, go to My Calendars in the left panel and click Tasks to open a simple to-do list labeled "Tasks" at the right side of the screen. (If you don't see the Tasks link, but see Reminders, click on Reminders to toggle to Tasks.)
  3. Add a new task by clicking on the new entry field of the Task list and typing.

Working With Your List

Type a date at the beginning of a task to schedule a due date. Reorder the tasks in the list by clicking and dragging on the area to the left of the check box on an item. When a task is complete, click in the check box. The task is struck through but is still readable.

To add details to a task or to edit it, double-click a task item in the calendar or in the task list. This opens a window where you can add a date and enter notes with details about what you need to do.

You also use this window to move the task to a different task list

Multiple Lists

If you want to keep track of work tasks and home tasks or tasks within separate projects, you can create multiple task lists. Do this by clicking on the small arrow at the bottom of the task window and selecting New List from the menu.

Adding Tasks from Your Android Phone

On recent versions of Android, you can create quick reminders by asking Google Now.

For example, "OK Google. Remind me to book a flight to Michigan tomorrow."  Google Now responds with something to the effect of "OK. Here is your reminder. Tap Save if you want to keep it." The reminder is saved to your Android's calendar. 

You can also create reminders directly from within your Android's Google Calendar, and you can set "goals." Goals are regularly scheduled times set aside for a specific task, such as exercise or planning.